People-First Office & Workplace Coordinator

Infrastructure People; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

Infrastructure People is seeking an organised Office Support Assistant to ensure smooth day-to-day operations in a corporate workplace in Melbourne. You will be the go-to contact for staff, visitors and contractors, supporting onboarding, facilities, IT liaising and event coordination.

This hands-on role requires initiative, top-notch customer service, and a commitment to delivering a high level of service in a busy office environment.

Qualifications

• Experience in Office Manager, Workplace Coordinator, Receptionist, Office Administrator or similar role in a busy office.
• Experience coordinating workplace services, facilities, suppliers, office resources and technology.
• Experience supporting onboarding and offboarding activities, including access, equipment, technology and workspaces.
• Strong organisational, administrative and time management skills with the ability to manage competing priorities.
• Excellent customer service, interpersonal and communication skills.
• Proficiency in Microsoft Office including Word, Outlook, PowerPoint and SharePoint.
• Strong attention to detail and a commitment to accuracy.
• Sound judgement, initiative and a proactive approach to problem solving.
• Flexibility and adaptability to work across different teams.
• A genuine commitment to creating a positive and professional workplace experience.

Responsibilities

• Support the smooth day-to-day operation of the workplace, helping maintain a safe, professional, functional and welcoming environment.
• Coordinate workplace services, facilities, office resources, company vehicle bookings, suppliers and service providers.
• Support employee and contractor onboarding and offboarding, including workspaces, building access, equipment and technology.
• Act as a key point of contact for employees, visitors, contractors and service providers, responding to workplace enquiries and access requirements.
• Provide day-to-day liaison and support for IT and technology requirements.
• Support workplace health, safety, security and compliance activities.
• Provide administrative and operational support across the business and maintain efficient office processes.
• Coordinate workplace events, meetings and team activities that contribute to employee engagement and a positive workplace culture.
• Identify opportunities to improve workplace processes, systems and service delivery.

Job description

Infrastructure People is seeking an organised Office Support Assistant to ensure smooth day-to-day operations in a corporate workplace in Melbourne. You will be the go-to contact for staff, visitors and contractors, supporting onboarding, facilities, IT liaising and event coordination.

This hands-on role requires initiative, top-notch customer service, and a commitment to delivering a high level of service in a busy office environment.