Real Estate Legal Practice Assistant

Norton Rose Fulbright; Sydney; On-site; AUD 85,000 - 100,000; Full time

Job summary

Norton Rose Fulbright is seeking an experienced Legal Practice Assistant to join the Real Estate team in Sydney, supporting a Partner, Special Counsel and a busy group of lawyers. You will work alongside a paralegal and provide high-quality administrative, billing and transactional support in a fast-paced professional services environment.

The role requires strong attention to detail, excellent document formatting, and the ability to manage competing priorities with minimal supervision.

Qualifications

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant in a law firm or professional services organisation.
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents.
• Strong organisational skills with the ability to manage competing priorities and work autonomously.
• Previous experience supporting billing processes and working with financial systems is preferable.
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills.
• A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships

Skills

Legal Secretary

Legal Assistant

Practice Assistant

Tools

Microsoft Word

PowerPoint

Excel

Job description

Norton Rose Fulbright is seeking an experienced Legal Practice Assistant to join the Real Estate team in Sydney, supporting a Partner, Special Counsel and a busy group of lawyers. You will work alongside a paralegal and provide high-quality administrative, billing and transactional support in a fast-paced professional services environment.

The role requires strong attention to detail, excellent document formatting, and the ability to manage competing priorities with minimal supervision.