Legal Assistant

Norton Rose Fulbright; Sydney; On-site; AUD 85,000 - 100,000; Full time

Job summary

Norton Rose Fulbright is seeking an experienced Legal Practice Assistant to join the Real Estate team in Sydney, supporting a Partner, Special Counsel and a busy group of lawyers. You will work alongside a paralegal and provide high-quality administrative, billing and transactional support in a fast-paced professional services environment.

The role requires strong attention to detail, excellent document formatting, and the ability to manage competing priorities with minimal supervision.

Qualifications

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant in a law firm or professional services organisation.
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents.
• Strong organisational skills with the ability to manage competing priorities and work autonomously.
• Previous experience supporting billing processes and working with financial systems is preferable.
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills.
• A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships

Skills

Legal Secretary

Legal Assistant

Practice Assistant

Tools

Microsoft Word

PowerPoint

Excel

Job description

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for an experienced Legal Practice Assistant to join our Real Estate team in Sydney, supporting a Partner, Special Counsel and a team of proactive and engaging lawyers. You’ll work alongside a paralegal / licensed conveyancer, who also provides some PA support.

This is a varied and hands-on role suited to a career PA who enjoys building strong relationships, staying organised and delivering high-quality support in a busy professional services environment.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices.
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters.
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships.

Requirements

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant within a law firm or professional/financial services organisaiton is preferred
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support

Why Norton Rose Fulbright?

At Norton Rose Fulbright, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Our PAs are highly valued members of the firm and are supported by a collaborative national Practice Support team that is committed to continuous learning, development and career growth.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

If you are trans or gender diverse and would like a confidential discussion before applying, please reach out.

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.