Readiness Coordinator (Men’s RWC 2027)

Rugby World Cup Australia; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027 in Sydney. RWCA seeks a Readiness Coordinator to join its Sydney-based team, reporting to the Readiness Manager, to support planning, readiness exercises and programme documentation.

You will coordinate logistics, maintain records, and work with host cities, venues and governments to drive readiness actions. This role offers exposure to major event operations and programme coordination in a fast-paced environment.

Qualifications

• 1+ year experience in administrative, operational or logistical support in a fast-paced environment.
• Exceptional organisation and attention to detail.
• Excellent written and verbal communication skills.
• Strong document management and administrative skills.

Responsibilities

• Support the planning, coordination and delivery of the Readiness Program in line with timelines.
• Coordinate logistics for readiness exercises, simulations, rehearsals and match and non-match tests.
• Prepare presentations, exercise materials, agendas, scenarios and participant communications.
• Maintain programme records, action logs, trackers, contact databases and shared files.
• Work with functional areas and external stakeholders to gather inputs and drive readiness actions.
• Monitor milestones, risks and lessons learned, and provide on-the-day support for exercises.

Skills

Administrative support

Organizational skills

Written & verbal communication

Attention to detail

MS Office proficiency

Tools

Microsoft Office

Excel

PowerPoint

Job description

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027, one of the world’s most iconic sporting events. RWCA is looking for a Readiness Coordinator to join its Sydney-based team.

The Role

Reporting to the Readiness Manager, you will support the planning and running of the Readiness Program, helping to deliver readiness exercises, simulations and testing across the tournament. Working with every functional area and with host cities, venues and governments, you will organise and manage readiness activities, schedules and programme documentation. It is an excellent opportunity to build experience in major event operations and programme coordination.

Key Responsibilities

• Support the planning, coordination and delivery of the Readiness Program in line with timelines
• Coordinate logistics for readiness exercises, simulations, rehearsals and match and non-match tests
• Prepare presentations, exercise materials, agendas, scenarios and participant communications
• Maintain programme records, action logs, trackers, contact databases and shared files
• Work with functional areas and external stakeholders to gather inputs and drive readiness actions
• Monitor milestones, risks and lessons learned, and provide on-the-day support for exercises

About You

• At least one year’s experience in administrative, operational or logistical support in a fast-paced environment
• Exceptional organisation and attention to detail
• Excellent written and verbal communication skills
• Strong document management and administrative skills
• Proficiency in Microsoft Office, including Excel and PowerPoint
• Flexibility to work outside standard hours and travel as required

Key Details

• Location: Sydney, Australia
• Contract: Full-time fixed-term contract, February 2027 to November 2027
• Applicants must be able to obtain their own working rights in Australia
• Closing date: 28 October 2026