Medical Services Coordinator (Men’s RWC 2027)

Rugby World Cup Australia; Sydney; On-site; AUD 75,000 - 95,000; Full time

Job summary

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027, and is seeking a highly organised Medical Services Coordinator to join its team in the Sydney CBD. Reporting to the Medical Services Manager, you will coordinate workforce administration, accreditation, and compliance, while maintaining documentation and assisting with suppliers and equipment.

You will work with doctors, allied health professionals, the Medical Advisory Group, teams, venue operations, contractors and

Qualifications

• Two years’ experience in an administration, coordination or project support role.
• Exceptional organisation and attention to detail.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, especially Excel, Word, Outlook and PowerPoint.
• Experience with workforce administration, onboarding, accreditation or compliance.
• Able to handle confidential information with discretion.
• Desirable: experience in healthcare, sports medicine or medical administration, or on a major sporting event.

Responsibilities

• Coordinate Medical Services planning, including workplans, action registers, trackers and milestones.
• Support recruitment, onboarding, accreditation and compliance administration for medical personnel.
• Coordinate meetings, agendas, minutes and actions, including team doctor and Medical Advisory Group engagement.
• Prepare reports, presentations, briefings, medical manuals, policies and procedures.
• Coordinate team submissions, workforce databases, rosters and contact lists.
• Help procure and track medical equipment, consumables and supplier contracts.
• Support venue medical readiness, testing exercises, match-day operations and post-event reporting.

Skills

Attention to detail

Communication skills

Excel

PowerPoint

Organisational skills

Tools

Microsoft Office

Job description

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027, one of the world’s most iconic sporting events. RWCA is looking for a highly organised Medical Services Coordinator to join its team in the Sydney CBD.

The Role

Reporting to the Medical Services Manager, you will support the planning and delivery of medical services across Rugby World Cup 2027, coordinating workforce administration, accreditation and compliance, maintaining operational documentation and helping manage suppliers and equipment. Acting as a central coordination point, you will work with doctors, allied health professionals, the Medical Advisory Group, participating teams, venue and city operations, contractors and suppliers.

Key Responsibilities

• Coordinate Medical Services planning, including workplans, action registers, trackers and milestones
• Support recruitment, onboarding, accreditation and compliance administration for medical personnel
• Coordinate meetings, agendas, minutes and actions, including team doctor and Medical Advisory Group engagement
• Prepare reports, presentations, briefings, medical manuals, policies and procedures
• Coordinate team submissions, workforce databases, rosters and contact lists
• Help procure and track medical equipment, consumables and supplier contracts
• Support venue medical readiness, testing exercises, match-day operations and post-event reporting

About You

• Two years’ experience in an administration, coordination or project support role
• Exceptional organisation and attention to detail
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, especially Excel, Word, Outlook and PowerPoint
• Experience with workforce administration, onboarding, accreditation or compliance
• Able to handle confidential information with discretion
• Desirable: experience in healthcare, sports medicine or medical administration, or on a major sporting event

Key Details

• Location: Sydney CBD, Australia
• Contract: Full‑time fixed‑term contract, February 2027 to November 2027
• Applicants must be able to obtain their own working rights in Australia
• Closing date: 27 October 2026