Purchasing & Inventory Co-Ordinator

Hairjamm; City of Brisbane; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible hours

School hours option

Job summary

Hairjamm is seeking a proactive Purchasing & Inventory Coordinator in Brisbane. The role supports stock availability across multiple brands and locations, coordinating purchasing, inventory accuracy, and supplier relationships.

You will collaborate with Warehouse, Sales, Marketing, Finance, and logistics partners to ensure smooth day-to-day operations and timely replenishment, with options for full-time or school-hours schedules.

Qualifications

• Excellent administrative and organisational capabilities are essential.
• Strong attention to detail and accuracy to support inventory control.
• Effective communication with internal teams and suppliers is required.
• Ability to prioritise tasks and meet deadlines in a busy environment.

Responsibilities

• Raise and manage purchase orders with local and international suppliers.
• Monitor supplier lead times, order progress, and delivery schedules.
• Maintain supplier records and purchasing documentation.
• Coordinate inbound shipments and liaise with freight providers.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Stakeholder management

Prioritisation

Tools

Attaché

Phocas

Pronto

Job description

Full Time or Part Time (School Hours Available)

Banyo, Brisbane

About Hairjamm

Hairjamm is an Australian-owned haircare company supplying leading salon brands throughout Australia and New Zealand, with a growing presence across APAC, Europe, the Middle East and Africa (EMEA).

We are committed to delivering exceptional products, outstanding service, and sustainable business practices.

As a growing business, we rely on strong operational disciplines, accurate inventory management, and effective supplier partnerships to support our customers and continued growth.

We are seeking a proactive and detail-oriented Purchasing & Inventory Coordinator to join our Banyo Head Office team. This role may be structured as either full-time or part-time during school hours for the right candidate.

About the Role

Reporting to the Supply Chain Manager, this role is responsible for coordinating purchasing activities, maintaining inventory accuracy, managing supplier relationships, and supporting stock availability across multiple brands and warehouse locations.

The position plays a critical role in ensuring products are available when required, inventory records remain accurate, and purchasing and replenishment activities are executed effectively.

You will work closely with Warehouse, Sales, Marketing, Finance, suppliers, and logistics partners to support the day-to-day operation of the business.

Key Responsibilities

• Raise and manage purchase orders with local and international suppliers.
• Monitor supplier lead times, order progress, and delivery schedules.
• Build and maintain effective supplier relationships.
• Manage supplier communications regarding shortages, delays, and supply issues.
• Coordinate inbound shipments and liaise with freight providers and logistics partners.
• Maintain supplier records and purchasing documentation.

Inventory Planning & Stock Management

• Monitor stock levels across all brands and warehouse locations.
• Analyse inventory performance and support replenishment planning.
• Coordinate stock transfers between warehouses.
• Produce out-of-stock reporting and inventory analysis.
• Assist with forecasting and maintaining appropriate stock levels.
• Work to minimise excess, obsolete, and slow-moving inventory.
• Investigate stock discrepancies and support stocktakes and inventory audits.

Product & ERP Administration

• Create and maintain product codes and inventory records.
• Maintain accurate product master data within business systems.
• Manage promotional packs, bundles, kits, and product configurations.
• Support new product launches, repacks, and product discontinuations.
• Ensure inventory and purchasing systems remain accurate and up to date.

Cross-Functional Collaboration

• Work closely with Warehouse teams on inbound stock, transfers, and inventory movements.
• Coordinate promotional pack requirements with Marketing, Sales and Warehouse teams.
• Support Sales with stock availability reporting.
• Assist with product compliance documentation and supplier requirements.
• Participate in continuous improvement initiatives across purchasing and inventory processes.

About You

You are highly organised, commercially aware, and enjoy working in a role where accuracy, planning, and communication are essential.

You will ideally possess:

• Strong administrative and organisational skills.
• Strong attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Ability to prioritise tasks and manage competing deadlines.
• A collaborative and team-oriented approach.

Highly Regarded

• Experience in purchasing, inventory control, supply chain, procurement, or warehouse administration.
• Experience working with ERP or inventory management systems.
• Experience managing supplier relationships and purchase orders.
• Experience using Attaché, Phocas, Pronto, or similar systems.
• Understanding of inventory forecasting, replenishment, and stock control principles.

Why Join Hairjamm?

• Flexible working arrangements with full-time or school-hours options available.
• A supportive and collaborative team environment.
• Opportunity to take ownership of a key operational role.
• Diverse responsibilities across purchasing, inventory, and supply chain operations.
• Join a growing Australian business with a strong commitment to innovation and sustainability.

Employer Questions

How many years' experience do you have in purchasing, inventory management, supply chain or procurement?

Which ERP or inventory management systems have you used?

Describe your experience using Excel to analyze inventory or operational data.

Are you seeking full-time employment or part-time school hours?

Have you worked with local and/or international suppliers?

Do you have unrestricted working rights in Australia?