Purchasing & Import Freight Coordinator

Jardan Australia; City of Melbourne; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Beautiful work spaces

Great team environment

Employee Assistance Program

Staff discounts on furniture and homew

Refer a friend incentive

Development and training opportunities

Job summary

Jardan Australia is seeking a part-time Purchasing and Import Freight Coordinator to support the Purchasing team, manage international freight, import documentation, shipment tracking and purchasing admin. The role reports to the Head of Purchasing and is based onsite at our Scoresby HQ.

Ideal candidates have 3+ years in purchasing/logistics, experience with domestic and international suppliers, and strong organizational skills.

Qualifications

• 3+ years’ experience in purchasing, procurement, supply chain, logistics or import administration.
• Experience sourcing from domestic and international suppliers.
• Understanding of inventory control principles and production scheduling requirements.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate end-to-end admin for overseas LCL and FCL shipments, from supplier dispatch to arrival.
• Compile and check shipping, commercial and customs docs (invoices, packing lists, B/L).
• Track ETDs, ETAs and milestones; keep shipment data up to date.
• Monitor progress and address delays, discrepancies, or delivery issues.
• Liaise with suppliers, freight forwarders, customs brokers and logistics partners for docs and updates.
• Provide shipment updates to Purchasing, Operations, Warehouse and other stakeholders.
• Resolve discrepancies between supplier docs, purchase orders and shipments.
• Maintain visibility of upcoming inbound shipments and delivery dates with the team.
• Support day-to-day purchasing activities: PO administration, supplier follow-ups, data entry, reporting.
• Maintain accurate supplier, purchasing and shipment records in systems.

Skills

Purchasing

Import freight coordination

Sourcing from suppliers

Inventory control & scheduling

Job description

With a deep connection to the Australian way of life, Jardan is an Australian owned business that supports local manufacturing. We drive the simple mission of making beautiful furniture pieces with a sustainable and responsible approach. Steering away from the conventional layout, our Showrooms are carefully curated and each space is a direct translation of how the furniture, homewares, art and lighting can exist in unison.

Our Head Office, Sales and Production teams work together, evolving ideas and solving problems. What started as a team of eight has now grown to over 220 staff members that all live and breathe a collaborative ethos.

What we are looking for :

We are seeking a part-time Purchasing and Import Freight Coordinator for 24-30 hours per week with potential to progress to full-time in the future. This role will oversee the administrative and coordination support to the Purchasing team, overseeing international freight, import documentation, shipment tracking and purchasing administration. Reporting to the Head of Purchasing, we’re looking for someone that has:

• 3 + years’ experience in purchasing, procurement, supply chain, logistics or import administration


• Experience sourcing from domestic and international suppliers


• Understanding of inventory control principles and production scheduling requirements

This role will be based onsite at our HQ in Scoresby.

What the role entails :

• Coordinate the end-to-end administrative process for overseas LCL and FCL shipments, from supplier dispatch through to arrival.


• Coordinate, collate, check and maintain shipping, commercial and customs documentation, including commercial invoices, packing lists, bills of lading and related records.


• Track shipment schedules, ETDs, ETAs and key milestones, maintaining accurate and up-to-date shipment, delivery and purchasing information.


• Monitor shipment progress and identify and follow up delays, discrepancies, changes or potential delivery issues.


• Liaise with suppliers, freight forwarders, customs brokers and logistics partners to obtain required documentation, confirmations and updates, ensuring timely action and resolution.


• Communicate shipment updates and changes to Purchasing, Operations, Warehouse and other relevant internal stakeholders.


• Assist with identifying and resolving discrepancies between supplier documentation, purchase orders and shipment details.


• Maintain visibility of upcoming inbound shipments and provide regular updates to the Purchasing team regarding expected deliveries and arrivals.


• Provide administrative support across day-to-day purchasing activities, including purchase order administration, supplier follow-ups, data entry, reporting and maintaining purchasing systems, spreadsheets and trackers.


• Maintain accurate supplier, purchasing and shipment records, including document control and organised filing systems.


• Assist with supplier confirmations, production updates, outstanding information and maintenance of delivery dates within relevant systems.


• Support the preparation of purchasing reports and analysis as required.


• Perform other ad hoc duties as required

What we provide :

We are proud of our people what their individual talents are, and we reward our people right from the very beginning.We will provide you with:

• Beautiful work spaces


• A great team environment who all work as one


• Access to our Employee Assistance Program


• Generous staff discounts on both furniture and homewares


• Refer a friend payment incentive on applicable roles


• Development and training opportunities

Jardan acknowledge the Traditional Owners of the land on which our workplaces are located. We pay our respects to their Elders, past and present, and the Aboriginal Elders of other communities.