Purchasing, Contracts & Fleet Officer

Brightwater Care Group; Inglewood; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary packaging up to $18,550 yearly

5 days of additional leave

BrightwaterPlus discounts and gym

Free on-site parking

Job summary

Brightwater Care Group is seeking a Procurement, Contracts and Fleet Officer to join the Procurement and Contracts team at the Head Office in Inglewood. You will manage day-to-day procurement activities, issue purchase orders, liaise with suppliers and oversee the motor vehicle fleet, while advising internal and external customers on purchasing processes.

You will also maintain the online purchasing system, ensuring efficiency and a strong customer focus, with a role that suits someone who

Qualifications

• Previous experience in a purchasing, procurement and/or contracts officer role, including quotation processes.
• Experience using procurement software, such as Advanced Requisition Management (ARM)
• Previous experience in fleet administration and management
• Excellent computer skills, with sound knowledge of purchasing systems and Microsoft applications (Outlook, Word, Excel and Teams)
• Excellent written, verbal and interpersonal communication skills, with the ability to negotiate with a wide range of people and deliver excellent customer service
• Excellent analytical and problem-solving skills with strong attention to detail
• Solution-focused and self-motivated, with the ability to organise and prioritise tasks, work effectively under pressure and meet deadlines
• A flexible, adaptive and collaborative approach to working within a team
• Certificate IV or Diploma in Procurement and Contracting (desirable)
• Aged care or health industry experience (desirable)
• Satisfactory compliance requirement that includes National Police Certificate obtained within the last 12 months and a valid driver’s licence to drive in Western Australia, as defined by the WA Department of Transport (DoT).

Responsibilities

• Support the development and maintenance of procurement, purchasing and fleet policies, ensuring clear and efficient processes for sourcing goods and services
• Support Brightwater’s cyclical procurement framework, including contract renewals and reviews, ensuring major inputs are competitively contracted and regularly reviewed
• Maintain and update the approved contract repository, ensuring contracts remain current
• Work with internal stakeholders, including Operations and Work Health & Safety, to identify needs and specifications for goods, services and equipment, and source them as required
• Provide training, support and advice to internal customers on the purchasing system, purchasing practices, products and suppliers
• Liaise with sites, managers and suppliers on new products, deliveries and pricing, and troubleshoot issues as they arise
• Monitor and maintain critical stock levels to required minimums
• Manage Brightwater’s motor vehicle fleet, working with fleet providers, dealers, repairers and staff
• Investigate and resolve invoice queries and price and contract variations
• Capture and maintain information and data for daily use and reporting

Skills

Purchasing and procurement

Contracts officer experience

Fleet administration

ARM procurement software

MS Office (Outlook, Word, Excel, Teams

Customer service

Analytical and problem-solving

Organise and prioritise tasks

Teamwork / collaboration

Negotiation

Police clearance/compliance

Education

Certificate IV or Diploma in Procurement and Contracting (desirable)

Tools

Advanced Requisition Management (ARM)

Job description

Brightwater is seeking a customer-focused and organised Procurement, Contracts and Fleet Officer to join our Procurement and Contacts team based at our lovely Head Office in Inglewood.

Reporting to the Procurement and Contracts Manager, this role provides day-to-day management of Brightwater’s procurement activities, including issuing purchase orders, liaising with suppliers, managing our motor vehicle fleet and advising internal and external customers on purchasing processes.

You will also help maintain Brightwater’s online purchasing system, ensuring it remains effective and streamlined, supports the efficient sourcing of goods and services and keeps a strong customer focus. The role will suit someone who enjoys building strong working relationships, has a keen eye for detail and is confident using procurement systems and Microsoft applications.

Brightwater can offer you:

• The ability to salary package up to $18,550 annually, meaning you can legitimately pay less tax and increase your take-home pay
• 5 days of additional leave
• Our unique staff benefits program, including access to BrightwaterPlus which gives you discounts with over 370 retailers and heavily discounted gym membership with access to 65 facilities across Perth
• Free on-site parking

Key Duties/Accountabilities

• Support the development and maintenance of procurement, purchasing and fleet policies, ensuring clear and efficient processes for sourcing goods and services
• Support Brightwater’s cyclical procurement framework, including contract renewals and reviews, ensuring major inputs are competitively contracted and regularly reviewed
• Maintain and update the approved contract repository, ensuring contracts remain current
• Work with internal stakeholders, including Operations and Work Health & Safety, to identify needs and specifications for goods, services and equipment, and source them as required
• Provide training, support and advice to internal customers on the purchasing system, purchasing practices, products and suppliers
• Liaise with sites, managers and suppliers on new products, deliveries and pricing, and troubleshoot issues as they arise
• Monitor and maintain critical stock levels to required minimums
• Manage Brightwater’s motor vehicle fleet, working with fleet providers, dealers, repairers and staff
• Investigate and resolve invoice queries and price and contract variations
• Capture and maintain information and data for daily use and reporting

To be successful for the role, you will possess the following attributes:

• Previous experience in a purchasing, procurement and/or contracts officer role, including quotation processes
• Experience using procurement software, such as Advanced Requisition Management (ARM)
• Previous experience in fleet administration and management
• Excellent computer skills, with sound knowledge of purchasing systems and Microsoft applications (Outlook, Word, Excel and Teams)
• Excellent written, verbal and interpersonal communication skills, with the ability to negotiate with a wide range of people and deliver excellent customer service
• Excellent analytical and problem-solving skills with strong attention to detail
• Solution-focused and self-motivated, with the ability to organise and prioritise tasks, work effectively under pressure and meet deadlines
• A flexible, adaptive and collaborative approach to working within a team
• Certificate IV or Diploma in Procurement and Contracting (desirable)
• Aged care or health industry experience (desirable)
• Satisfactory compliance requirement that includes National Police Certificate obtained within the last 12 months and a valid driver’s licence to drive in Western Australia, as defined by the WA Department of Transport (DoT).

About Brightwater:

With a track record that dates back to 1901, care is at our core. We stand beside our clients during times of personal change, using experience and understanding to be the support they need. We’re ready for the complexities that come with ageing and disability, including dementia, Huntington’s disease and acquired brain injury.

If you are passionate about working at a place where people are guided to create new opportunities for themselves, where people who thought they’d no longer be able to grow, are growing in new and different ways, and where people are enjoy life, making decisions and building new relationships – a place where people can pursue the dignity of independence.

For Further enquiries, please contactZach Ooi, Talent Acquisition Specialist at [e-mail] [phone]

Brightwater. Thrive, Connect & Belong