purchasing administrator

HR Partners; Blacktown; On-site; AUD 60,000 - 90,000; Full time

Job summary

HR Partners is recruiting a Procurement Administrator for a 12-month contract, onsite in NSW. You will support end-to-end purchasing, ensure contract compliance, and maintain strong supplier relationships across the business nationally.

Reporting to the Procurement Manager, you will convert requisitions to purchase orders in SAP, manage the central inbox, and drive timely deliveries with careful attention to detail and compliance.

Qualifications

• 3–5 years in purchasing, supply chain, or similar heavy administration roles.
• Strong process orientation and documentation skills.
• Willingness to work onsite with flexible start/finish times.

Responsibilities

• Convert requisitions to purchase orders and follow up on orders to ensure timely delivery.
• Manage procurement inbox, review signed agreements, and input documentation into SAP.
• Ensure compliance across all purchasing activities and supplier contracts.
• Coordinate daily with suppliers and internal stakeholders to resolve queries.

Skills

Attention to detail

Clear communication

Process-driven thinking

Administrative discipline

Tools

SAP

Job description

Procurement Administrator | 12-Month Contract

• Location: Onsite (parking available)
• Hours: Monday to Friday, 9:00 AM – 5:00 PM (Flexible start/finish times available)
• Start Date: Immediate / ASAP

About the Role

Joining a supportive, close-knit procurement team of 3 within a broader department of 15, you will serve as the primary operational contact person for the business nationally. Reporting directly to the Procurement Manager, this role focuses on end-to-end purchasing administration, contract compliance, and maintaining seamless supplier relationships.

Day-in-the-Life & Key Responsibilities

• Order Processing: Convert requisitions to purchase orders, manage internal orders, and follow up on order forms to ensure timely delivery.
• System & Inbox Management: Act as the central contact for business-wide inquiries, manage the procurement inbox, review signed agreements, and input documentation into SAP.
• Compliance & Logistics: Manage process administration, navigating process complexities to maintain full compliance across all purchasing activities.
• Stakeholder Engagement: Communicate daily with external suppliers and internal stakeholders to resolve queries and track order status.

Top 3 Core Priorities

• End-to-end SAP order processing and system data entry.
• Managing the central procurement inbox and document verification.
• Proactive supplier and internal stakeholder follow-up.

What You Need to Succeed

• Essential (Non-Negotiable): Hands-on SAP experience is mandatory. Strong administrative discipline, process-driven thinking, and clear communication skills.
• Experience: Ideally 3 to 5 years in a purchasing, supply chain, or heavy administration role. We are looking for someone with solid core skills who remains keen to learn and adapt.
• Work Style: High attention to detail, strong compliance focus, and a collaborative team attitude.