Property Services Coordinator

Uniting Church in Australia - Synod of NSW and ACT; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Me Day

Gifted leave

Purchase leave

Parental leave support

Wellbeing program

Job summary

Uniting Church in Australia - Synod of NSW and ACT is seeking a Property Services Coordinator in Sydney to support governance, systems, information management and administration for the Property Services team. You will help maintain accurate property data and facilitate decision-making across a diverse portfolio.

The role offers exposure to property databases, reporting, and collaboration with multiple church agencies and congregations.

Qualifications

• Experience in a property-related environment or property administration.
• Experience maintaining databases, information management systems and reporting tools.
• Strong analytical and problem-solving skills with attention to data accuracy.
• Excellent written and verbal communication to engage diverse stakeholders.

Responsibilities

• Coordinate Property Trust administration and governance activities, including agendas, minutes and resolutions.
• Maintain property systems, databases, records and registers.
• Ensure accuracy, integrity and accessibility of property information.
• Research historical property records and assist with information gathering.
• Support reporting, analysis and documentation for property projects and governance.
• Assist with property system enhancements, testing and continuous improvement.

Skills

Data governance

Analytical thinking

Stakeholder engagement

Documentation & reporting

Problem-solving

Attention to detail

Tools

Microsoft Excel

Microsoft Word

SharePoint

Property information systems

Job description

Property Services Coordinator | Property Services

• Opportunity to contribute to systems improvements and business transformation initiatives
• Collaborate with a diverse range of stakeholders across the Church’s agencies, missions and congregations
• Sydney CBD location near transport

About the Role

Reporting to the Manager, Property Services, the Property Services Coordinator plays an important role in supporting the governance, systems, information management and administrative functions of the Property Services team.

This is more than a traditional administration role. You will have the opportunity to work with a unique and diverse property portfolio, research historical property records, investigate complex property matters, and help ensure critical property information is accurate, accessible and effectively managed.

As a key member of the team, you will contribute to the implementation and ongoing evolution of the Synod's property database, helping shape how property information is managed and utilised into the future. Working closely with a broad range of stakeholders, you will support informed decision-making through accurate data management, governance support and property information analysis.

Experience working within the property industry, together with exposure to property systems, databases or property information management, will be highly regarded.

Key Responsibilities

• Coordinate Property Trust administration and governance activities, including preparing meeting agendas, minutes and resolutions.
• Maintain property systems, databases, records and registers.
• Ensure the accuracy, integrity and accessibility of property information.
• Research historical property records and assist with information gathering relating to property matters.
• Support reporting, analysis and documentation relating to property projects and governance activities.
• Assist with property system enhancements, testing and continuous improvement initiatives.
• Develop and maintain operational procedures, templates and user guides.
• Coordinate updates to Property Services resources and information platforms.
• Provide administrative and project support to the Property Services team.
• Work collaboratively with stakeholders across the Church to support the delivery of Property Services.

About You

You are a highly organised, analytical and detail-oriented professional who enjoys working with information, systems and problem-solving. You have experience in a property-related environment and are comfortable navigating complex information to identify connections, resolve issues and support decision-making.

You enjoy researching, investigating and piecing information together, and take pride in ensuring data is accurate, meaningful and fit for purpose.

To be successful in this role, you will ideally bring:

• Experience within the property industry or a property-related environment.
• Experience in property administration, lease administration, systems administration, records management or a similar role.
• Knowledge of property systems, databases and property information management practices.
• Demonstrated experience maintaining databases, information management systems and reporting tools.
• Strong analytical and problem-solving skills, with the ability to interpret and manage complex information.
• High attention to detail and commitment to data integrity and accuracy.
• Excellent organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills with the ability to engage a broad range of stakeholders.
• Experience supporting governance, administrative or project-related activities.
• Advanced Microsoft Office skills, particularly Excel, Word and SharePoint.

Highly Regarded

• Experience working with property management, lease management, land management or asset management systems.
• Exposure to property governance, trusts, leases, transactions or compliance-related activities.
• Experience within a church, not-for-profit or values-based organisation.

About Uniting Church

The Uniting Church in Australia is a uniquely Australian Christian organisation formed in 1977 through the union of the Congregational, Methodist and Presbyterian movements. The Synod of NSW and the ACT supports congregations, faith communities, Presbyteries, schools and Parish Missions across NSW and the ACT.

Synod Mission Services provides ministerial, mission and shared services support across areas including finance, IT, property, insurance, risk, People and Culture, governance, compliance, communications and marketing. Our culture is inclusive and values driven, guided by Integrity, Respect, Collaboration and Compassion.

Why Join Us?

Be part of a purpose-driven organisation and a supportive team that helps create a positive workplace experience for colleagues, visitors and the Wider Church.

• Convenient Location: Our office is located right in the Sydney CBD (Pitt St).
• Flexible Work: Benefit from our hybrid working conditions, blending office collaboration with remote flexibility.
• Collaborative Team: Join a close, collaborative and supportive team.
• Investment in Your Wellbeing: Enjoy a dedicated additional 'Me' Day and three days of gifted leave each year to recharge and prioritise your wellbeing.
• Work-Life Balance: Take advantage of the opportunity to Purchase Leave.
• Parental Leave Support: Access up to 12 weeks of paid parental leave, to embrace an important life chapter and transition.
• Make an Impact: Make meaningful contributions to the operations of the wider Church, helping our Congregations, Missions and Agencies to make positive impacts in their local communities.
• Ethos of Compassion: Our lived values are experienced daily through our relationships, through the kindness and openness of our teams and through our genuine passion to embrace diversity.