Property AP & Admin Specialist — Flexible Hours (Sydney CBD)

Rook Partners Asset Management; Sydney; On-site; AUD 60,000 - 80,000; Part time

Job summary

Rook Partners is seeking an Accounts Payable & Administration Officer to support day-to-day financial operations in a Sydney CBD office. The role includes end-to-end invoice processing, tenant receipting, and daily reception, with potential variation to other Sydney offices as business needs require.

You will manage supplier communications, ensure data accuracy, and support trust accounting, with emphasis on reliability and attention to detail in a structured property operations environment.

Qualifications

• Experience in accounts, finance or administration with property industry highly regarded.
• Strong attention to detail and accuracy, with excellent organisational and time-management skills.
• Confidence working with finance and property management systems, or an aptitude to learn new systems, to manage invoices, track payments and maintain accurate financial records.
• A proactive mindset with a willingness to take responsibility and follow tasks through.
• Excellent communication skills, including professional telephone and reception manner, with the ability to build and maintain positive relationships with suppliers and stakeholders.

Responsibilities

• Process all utility and statutory invoices in MyBuildings.
• Oversee AP workflows in MyBuildings and MRI.
• Assist with supplier onboarding and compliance documentation through Rapid Global.
• Respond to supplier enquiries and payment queries.
• Liaise with suppliers, reconciling supplier statements and resolving discrepancies.
• Ensure utilities and supplier payment terms and deadlines are met.
• Prepare supplier payment runs, including compiling documentation.
• Receipting & Trust Accounting Support.
• Daily receipting of tenant payments maintaining accurate records.
• Highlight anomalies in tenant ledgers and resolve queries promptly.
• Maintain organised filing of all trust receipts, confirmations and documentation.
• Reception & Administration
• Answer incoming calls and manage voice messages from all external parties
• Daily incoming mail distribution

Skills

Attention to detail

Organisation

Communication skills

Reception experience

Tools

MyBuildings

MRI

Rapid Global

Job description

Rook Partners is seeking an Accounts Payable & Administration Officer to support day-to-day financial operations in a Sydney CBD office. The role includes end-to-end invoice processing, tenant receipting, and daily reception, with potential variation to other Sydney offices as business needs require.

You will manage supplier communications, ensure data accuracy, and support trust accounting, with emphasis on reliability and attention to detail in a structured property operations environment.