Property and Fleet Coordinator

HBF Health Limited; Perth; Hybrid; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Flexible working options

Work from home options

Wellbeing days (3 extra per year)

Volunteer days (2 per year)

Corporate discounts

Job summary

HBF Health Limited is seeking a Part‑time Property and Fleet Coordinator to support the national property and fleet portfolio. You will handle admin, coordination and reporting across leases, fleet, assets and contracts, while maintaining accurate records and stakeholder engagement.

The role is 37.5 hours per fortnight, offering flexibility for school hours or set days and a hybrid work approach from our Perth offices.

Qualifications

• Strong administration, organisational and document management skills.
• Experience maintaining registers, schedules, records and reporting information.
• Strong communication skills and the ability to work effectively with internal stakeholders and suppliers.
• Experience in property, fleet, facilities, contract or business administration would be highly regarded.
• A commitment to accuracy, customer service and continuous improvement.

Responsibilities

• Maintain lease documentation, tenancy schedules, contract records and critical date registers.
• Coordinate fleet administration including registrations, insurance, maintenance bookings and vehicle records.
• Maintain property, fleet and asset registers and support asset reporting activities.
• Track operational requests, issues and action items, ensuring timely follow-up.
• Support invoice processing, purchase orders, procurement and contract administration.

Skills

Administration

Organisational skills

Document management

Communication skills

Stakeholder management

Job description

Benefits

• Fully subsidised Gold Hospital Insurance Cover
• Flexible working and work from home options
• 3 additional wellbeing days each year (on top of our standard 20 days annual and 10 days personal leave)
• 2 volunteering days per year
• Access to corporate discounts across a range of gyms, retail, restaurants and hotels

About the role

As the Property and Fleet Coordinator, you'll support the effective management of HBF's national property and fleet portfolio. Reporting to the Property and Fleet Manager, you'll provide administration, coordination and reporting support across leases, fleet, assets, contracts and operational activities, helping keep our workplaces and fleet services running smoothly. This is a varied role, you'll maintain accurate records, coordinate routine activities, support reporting and work closely with stakeholders, landlords and service providers across the business.

This is a part time opportunity (37.5 hours per fortnight) that can accommodate school hours or set days.

Key responsibilities

• Maintain lease documentation, tenancy schedules, contract records and critical date registers
• Coordinate fleet administration including registrations, insurance, maintenance bookings and vehicle records
• Maintain property, fleet and asset registers and support asset reporting activities
• Track operational requests, issues and action items, ensuring timely follow-up
• Support invoice processing, purchase orders, procurement and contract administration

About you

You're an organised administrator with strong attention to detail and a passion for keeping systems, records and processes running efficiently. You enjoy working across multiple priorities, building strong stakeholder relationships and delivering high-quality administrative support. You'll also bring

• Strong administration, organisational and document management skills
• Experience maintaining registers, schedules, records and reporting information
• Strong communication skills and the ability to work effectively with internal stakeholders and suppliers
• Experience in property, fleet, facilities, contract or business administration would be highly regarded
• A commitment to accuracy, customer service and continuous improvement

Company culture

At HBF, we believe in the unique potential of every individual. We’re committed to building an inclusive workplace where diverse perspectives are valued and celebrated, because they make us stronger.

We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities and members of the LGBTQIA+ community. We want you to Be YourSELF, Be Bold, and feel supported every step of the way.

If you need any adjustments during the recruitment process, please contact us at [e-mail] so we can work together to accommodate your needs.

Discover how we’re making a difference, explore our Community Initiatives. Bold people belong at HBF. We make work supportive, flexible and meaningful, so we can go one better for our members in moments that matter. Join us and be part of creating a healthier tomorrow. Roles across professions – behind every member moment is a team making it happen. From frontline support to data and digital, clinical expertise to corporate leadership. Whatever your talents, there’s a place here for you to contribute and grow.

Where you'll work

HBF is headquartered in Perth, WA and has offices across Australia in Brisbane, Sydney, Melbourne and Townsville. Many roles operate in a hybrid model, combining in-office collaboration with flexible work arrangements.

Application process

For most applications you will find out within 2 weeks if you have been invited to interview, with our process including reference, qualification and police checks as well as psychometric assessments for selected roles.