Fleet and Property Co-ordinator

Disability Support Pty Ltd; Perth; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

9-day fortnight

Parking bay

5 weeks' annual leave

Phone and laptop provided

Flexibility for family commitments

Health and wellbeing perks

Job summary

My Place Group is seeking a practical, proactive operations professional to manage day-to-day fleet and property portfolio activities. You will supervise a small support team, maintain records, and assist with front-of-house tasks when needed.

The role involves coordinating vehicle procurement, registrations, servicing, and disposals, as well as overseeing property inspections, maintenance, and contractor management.

Qualifications

• Experience in fleet management, property or facilities management, asset management, or a comparable operational role.
• Experience coordinating vehicle procurement, registrations, servicing and supplier relationships.
• Strong commercial and negotiation skills.
• Experience coordinating property inspections, maintenance, contractors and repairs.
• Practical bookkeeping or accounting administration experience.
• Strong Microsoft Excel skills, including reconciliations, analysis, and reporting.
• Experience supervising, guiding or coordinating other staff.
• Excellent organizational and time-management skills.
• High level of numerical accuracy and attention to detail.
• Strong written and verbal communication skills.
• Willingness to travel to My Place properties and other locations as required.
• NDIS Worker Screening Check (ability to obtain/maintain).
• NDIS Worker Orientation module; Quality, safety and you.

Responsibilities

• Manage day-to-day operation and administration of the My Place Group vehicle fleet.
• Coordinate vehicle procurement, registrations, servicing, repairs, modifications and disposals.
• Negotiate pricing and terms with vehicle dealers, repairers and suppliers.
• Monitor vehicle condition, roadworthiness, expenditure and replacement needs.
• Coordinate accident repairs, insurance documentation and vehicle-related infringements.
• Oversee properties owned, leased or occupied by the My Place Group.
• Coordinate property inspections, maintenance, repairs and minor works.
• Liaise with Consumers, staff, property managers, strata managers, tradespeople and contractors.
• Review quotations and invoices and monitor contractor performance.
• Support property acquisitions, disposals, handovers and establishment activities.

Skills

Fleet management

Property management

Asset management

Negotiation

Bookkeeping / accounting

Microsoft Excel

Staff supervision

Organizational skills

Communication skills

Travel flexibility

Tools

Microsoft Excel

Job description

Reporting to the Senior Accountant, you will oversee the day-to-day management of the My Place Group's vehicle fleet and property portfolio. This is a broad and varied role for someone who enjoys keeping operations running smoothly, solving practical problems and building strong relationships with Consumers, staff and suppliers. You will be responsible for ensuring vehicles and properties are safe, well maintained, fit for purpose and managed efficiently. You will also supervise a small support team, maintain accurate financial and operational records, and assist with front-of-house and administrative activities when required.

About us

We are an established corporate service provider in the disability sector based in the inner city. We offer a 9-day fortnight, a parking bay, flexibility for family commitments, phone and laptop, 5 weeks' annual leave, 13 weeks long service leave after 7 years together with numerous other health and wellbeing perks.

What you will do

• Managing the day-to-day operation and administration of the My Place Group vehicle fleet
• Co-ordinating vehicle procurement, allocation, registrations, servicing, repairs, modifications and disposals
• Negotiating pricing and commercial terms with vehicle dealers, repairers and other suppliers
• Monitoring vehicle condition, roadworthiness, availability, expenditure and replacement requirements
• Co-ordinating accident repairs, insurance documentation and vehicle-related infringements
• Overseeing properties owned, leased or occupied by the My Place Group
• Co-ordinating property inspections, preventative and reactive maintenance, repairs and minor works
• Liaising with Consumers, staff, property managers, strata managers, tradespeople and contractors
• Reviewing quotations and invoices and monitoring contractor performance
• Supporting property acquisitions, disposals, handovers and establishment activities

About you

You are a practical and proactive operator who can confidently manage competing priorities and follow matters through to completion. You combine strong attention to detail with sound commercial judgement and are comfortable working across operational, financial and administrative responsibilities.

Selection criteria

• Experience in fleet management, property or facilities management, asset management, or a comparable operational role
• Experience co-ordinating vehicle procurement, registrations, servicing, repairs and supplier relationships
• Strong commercial and negotiation skills
• Experience co-ordinating property inspections, maintenance, contractors and repairs
• Practical bookkeeping or accounting administration experience
• Strong Microsoft Excel skills, including preparing reconciliations, analysing information, and producing clear reports
• Experience supervising, guiding or co-ordinating the work of other employees
• Excellent organisational and time-management skills
• A high level of numerical accuracy and attention to detail
• Strong written and verbal communication skills
• The ability to travel to My Place properties and other locations as required
• The ability to obtain and maintain an NDIS Worker Screening Check.
• Completion of the NDIS Worker Orientation module; Quality, safety and you.

Applications close Friday 4 September 2026

Applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.