Property & Accounts Coordinator (Part-Time)

IM Partners; City of Charles Sturt; Hybrid; AUD 42,000 - 54,000; Part time

Job summary

IM Partners is seeking a highly organised Property & Accounts Administrator to support a substantial property portfolio and provide practical administrative support across our broader business activities.

This varied, hands-on role requires keeping multiple moving parts under control and working directly with the CFO and Head of Consulting to coordinate property administration, resident enquiries, maintenance, payments, facilities, HR, and general business administration.

Qualifications

• Previous experience in property administration, accounts payable, business administration or a comparable coordination role.
• Strong organisation and attention to detail.
• Experience checking invoices and preparing payments for approval.
• Confidence managing competing priorities, deadlines and follow-up actions.
• Strong spreadsheet and general systems capability.
• Xero experience is preferred.
• Exposure to HR administration, employee records, onboarding or training coordination is highly regarded.
• Professional and confident communication skills.
• Good judgement about what you can resolve yourself and what needs escalation.
• Ability to work independently while keeping CFO informed.

Responsibilities

• Coordinate day-to-day administration across a residential property and rooming-house portfolio, including resident enquiries, agreements, inspections, move-ins and move-outs, furnishing and amenities.
• Organise maintenance, contractors, access and follow-up to ensure property issues are resolved and completed.
• Prepare invoices, payment schedules and supporting documentation for CFO review and approval.
• Maintain accurate property, payment, supplier and administrative records, including renewals, outstanding actions and deadlines.
• Support facilities and office requirements, including supplies, service providers and routine purchasing.
• Provide HR administration support, including maintaining employee records, preparing routine documentation, coordinating training and assisting with onboarding and other people-related administration.
• Assist with registers, reconciliations, reporting and other general administration across the business.
• Follow up outstanding matters, identify discrepancies and escalate issues requiring a decision.

Skills

Property administration

Accounts payable

Facilities coordination

Business administration

Coordination

Tools

Xero

Job description

IM Partners is seeking a highly organised Property & Accounts Administrator to support a substantial property portfolio and provide practical administrative support across our broader business activities.

This varied, hands-on role requires keeping multiple moving parts under control and working directly with the CFO and Head of Consulting to coordinate property administration, resident enquiries, maintenance, payments, facilities, HR, and general business administration.