Projects & Manufacturing Coordinator

Levanta; Brisbane; In loco; AUD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Levanta in Brisbane is seeking an organised Projects & Manufacturing Coordinator to support administration, scheduling and coordination across active projects and manufacturing works.

You will maintain project records, registers and job packs, monitor schedules, and liaise with Project Managers to keep documentation accurate and up to date. A key link between Projects, Fabrication, Purchasing, Warehouse, Drafting and customers is required.

Competenze

• Experience in project administration, coordination, scheduling and document control.
• Background in workshop equipment, manufacturing, construction or industrial environments is valued.
• Ability to manage multiple schedules, registers and deadlines with attention to detail.
• Strong MS Office skills and effective written/verbal communication.

Mansioni

• Set up and maintain project folders, registers, job packs and records in MYOB Exo Job Costing, Smartsheet and SharePoint.
• Keep action, RFI and tender registers and project status information up to date.
• Coordinate with Procurement to consolidate BOMs and ensure timely material orders.

Conoscenze

Project administration

Project coordination

Scheduling

Document control

Microsoft Office

Communication skills

Formazione

Project administration qualification

Strumenti

MYOB Exo Job Costing

Smartsheet

SharePoint

GANTT charts

Descrizione del lavoro

About Levanta

Levanta is a trusted leader in the workshop equipment supply industry, with over 20 years of experience serving customers across Australia and New Zealand. Our reputation is built on delivering complete workshop solutions—from design and procurement to installation, service, and maintenance.

We take pride in the quality of our products and the reliability of our national support network—hallmarks of our brand that distinguish us in the market.

About the role

We are looking for an organised and persistent Projects & Manufacturing Coordinator to join our Brisbane team, reporting to the Project Management Team Leader.

You will provide administration, scheduling and coordination support across our active projects and manufacturing work. One of the key responsibilities is to keep project records, registers and job packs current, watch project and production schedules, and follow up Project Managers when updates or changes are missing or overdue. You will be the link between Projects, Fabrication, Purchasing, Warehouse, Drafting and our external customers.

Project Managers stay accountable for scope, client commitments and commercial outcomes. Your job is to liaise with them to keep schedules and documentation accurate and make sure nothing falls through the cracks.

What you will be doing

Setting up and maintaining project folders, registers, job packs and records in MYOB Exo Job Costing, Smartsheet and SharePoint

Keeping action, RFI and tender clarification registers, meeting records and project status information up to date

Working with Procurement to consolidate and upload approved BOMs into Exo, and making sure materials are ordered in time to meet schedules

Following up purchase orders, supplier dates and material shortages

Arranging plant hire, freight, external processing and other project logistics

Monitoring the Production Schedule and following up missing, overdue or conflicting dates

Confirming the workshop has approved drawings, supplier information and requirements before work starts

Tracking manufacturing milestones from material readiness through fabrication, coating, fit-out and QC to dispatch

Coordinating permits, site access, inductions, and HSE and QC documentation

Following up punch-list items and non-conformances, and looking for ways to improve how projects hand over to manufacturing.

About you

You are structured, reliable and comfortable following up busy people, respectfully and consistently, until things are done.

You will bring:

Experience in project administration, project coordination, scheduling, document control or manufacturing administration

Background in a workshop equipment, manufacturing, construction, mechanical services, mining or industrial environment (highly regarded)

Experience juggling multiple schedules, registers and competing deadlines

Strong attention to detail and solid Microsoft Office skills

The ability to read project scopes, equipment schedules and technical drawings for coordination purposes

Clear written and verbal communication and a collaborative approach

A safety-conscious mindset and good judgement about when to escal…

Experience with MYOB Exo Job Costing, Smartsheet, SharePoint, GANTT Charts or similar ERP or project systems

Exposure to work orders, purchasing, stock, freight and workshop processes

A qualification in project or business administration, or training in project management, document control, scheduling or WHS (relevant experience counts as much as formal qualifications)

White Card (desirable but not essential)