Project Administrator — Document Control & Delivery

Amplius Group; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible working conditions

Career progression

Strong culture

Job summary

AE Smith in Melbourne seeks an experienced Project Administrator to support project delivery teams in Hawthorn East and the CBD. The role covers administration, commercial and document control across the full lifecycle, from mobilisation to close-out, in a fast-paced environment.

The successful candidate will manage project records, assist with procurement, and collaborate with Finance, Contracts and Project Managers to keep projects on track and compliant.

Qualifications

• Experience in project administration or contract administration.
• Strong document control and records-management capabilities.
• Familiar with SAP, Aconex, or IMS project systems.
• Proficient in MS Office applications.

Responsibilities

• Coordinate project mobilisation, handovers, meetings and action items.
• Establish and maintain project files, registers, contracts and drawings.
• Support monthly payment claims and customer portal submissions.
• Administer document control systems with correct filing and revision control.
• Assist with procurement activities including RFQs and vendor onboarding.
• Raise purchase orders and allocate costs to project codes.
• Support subcontractor payment schedules and Security of Payment requirements.
• Maintain project budgets, cost records and variation registers.
• Liaise with Finance on reporting, journals and retentions.
• Maintain project schedules and status reports.
• Collate records for Operations and Maintenance manuals.
• Complete project archiving and close-out documentation.

Skills

Document control

Multitasking

Communication

MS Office

Tools

SAP

Aconex

IMS

Excel

Job description

AE Smith in Melbourne seeks an experienced Project Administrator to support project delivery teams in Hawthorn East and the CBD. The role covers administration, commercial and document control across the full lifecycle, from mobilisation to close-out, in a fast-paced environment.

The successful candidate will manage project records, assist with procurement, and collaborate with Finance, Contracts and Project Managers to keep projects on track and compliant.