Project Systems Coordinator

Versatile Group; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Versatile Group, a diversified Australian property development and construction group based in Sydney, seeks a Project Systems Coordinator to ensure project setups across ERP systems are accurate, validated and ready before starting. You will validate master data, manage access and approvals, and drive consistency across Jobpac, Payapps and related platforms.

You will act to improve manual processes, coordinate dependencies, and support automation, data migration and testing to keep projects

Qualifications

• Experience coordinating project setup across ERP, construction, finance or operational systems.
• Knowledge of project accounting, subcontractor claims, cost structures, workflows and master data.
• Experience managing access, permissions, delegations and segregation of duties.
• Strong cross-team coordination, data reconciliation and audit recordkeeping.
• Clear communication, practical documentation and process improvement skills.
• Experience with Jobpac, Payapps or comparable platforms.
• Background in construction, property, project operations or professional services.
• Experience supporting automation, integrations, data migration and testing.
• Exposure to financial controls, audit or technology governance frameworks.
• Working knowledge of collaboration, workflow automation and reporting tools.

Responsibilities

• Coordinate setup across all required project systems, including Jobpac and Payapps.
• Maintain the setup matrix, validate master data and cost structures, and confirm readiness before commencement.
• Maintain a central setup register and reconcile inconsistent data, duplicates and mappings.
• Follow up outstanding actions and escalates dependencies, exceptions and delays.
• Coordinate approved access, segregation of duties, approval workflows and authority limits.
• Maintain records, support reviews and promptly reverse temporary delegations.
• Control manual setup using approved data and checklists; coordinate resolution of integration failures.
• Identify automation opportunities and support requirements, testing and validation.
• Keep project details, teams, approvals and status aligned across systems.
• Coordinate closure, archiving, access removal, licence impacts and final data checks.
• Resolve setup, access, workflow and data issues with users, vendors and technical teams.
• Maintain guides and checklists, train users and prevent recurring issues.

Skills

ERP coordination

Jobpac/Payapps knowledge

Data integrity & master data

Cross-team coordination

Documentation & training

Process improvement

Finance controls & workflows

Construction/project operations

Tools

Jobpac

Payapps

ERP systems

Job description

Help every project start with the right systems, data and controls

Versatile Group is a diversified Australian property development and construction group built on valuing people and delivering what we promise.

Based in Sydney and reporting to the Chief Technology Officer, the Project Systems Coordinator ensures projects are accurately set up, maintained and closed across our business systems. You will work with business and system owners to keep teams ready to operate from day one.

The opportunity

More than a single-system administrator, you will own the coordination of project systems readiness.

Across Jobpac, Payapps and other platforms, you will validate requirements, resolve setup gaps and keep project data, access and approvals consistent.

You will make manual processes reliable where automation is unavailable, then help simplify and improve them.

What you will be doing:

• Coordinate setup across all required project systems, including Jobpac and Payapps.
• Maintain the setup matrix, validate master data and cost structures, and confirm readiness before commencement.

Cross-System Coordination and Data Integrity

• Maintain a central setup register and reconcile inconsistent data, duplicates and mappings.
• Follow up outstanding actions and escalates dependencies, exceptions and delays.

Access, Delegations and Financial Controls

• Coordinate approved access, segregation of duties, approval workflows and authority limits.
• Maintain records, support reviews and promptly reverse temporary delegations.

Manual Workflow Coordination and Integration Support

• Control manual setup using approved data and checklists; coordinate resolution of integration failures.
• Identify automation opportunities and support requirements, testing and validation.

Project Lifecycle Maintenance and Closure

• Keep project details, teams, approvals and status aligned across systems.
• Coordinate closure, archiving, access removal, licence impacts and final data checks.

User Support, Documentation and Continuous Improvement

• Resolve setup, access, workflow and data issues with users, vendors and technical teams.
• Maintain guides and checklists, train users and prevent recurring issues.

What we are looking for:

You are a proactive, detail-focused coordinator who keeps data accurate, resolves gaps and follows actions through to completion.

Essential experience and capabilities:

• Experience coordinating project setup across ERP, construction, finance or operational systems.
• Knowledge of project accounting, subcontractor claims, cost structures, workflows and master data.
• Experience managing access, permissions, delegations and segregation of duties.
• Strong cross-team coordination, data reconciliation and audit recordkeeping.
• Clear communication, practical documentation and process improvement skills.
• Experience with Jobpac, Payapps or comparable platforms.
• A construction, property, project operations or professional services background.
• Experience supporting automation, integrations, data migration and testing.
• Exposure to financial controls, audit or technology governance frameworks.
• Working knowledge of collaboration, workflow automation and reporting tools.

What success looks like:

• Projects ready before commencement, with approved, auditable setup checklists.
• Consistent master data and visible, owned exceptions resolved on time.
• Access and delegation reviews completed, with exceptions addressed.
• Project changes and closures reflected promptly across systems.
• Less duplicate entry, manual effort and recurring errors.

Why join Versatile?

• Make a direct impact on project readiness across the Group.
• Work across business functions, reporting to the Chief Technology Officer.
• Shape reliable processes and help simplify and automate them.

We value excellence, agility and ownership. If you enjoy solving problems and making systems work better for project teams, we would love to hear from you.