Project Systems Readiness Specialist

Versatile Group; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Versatile Group, a diversified Australian property development and construction group based in Sydney, seeks a Project Systems Coordinator to ensure project setups across ERP systems are accurate, validated and ready before starting. You will validate master data, manage access and approvals, and drive consistency across Jobpac, Payapps and related platforms.

You will act to improve manual processes, coordinate dependencies, and support automation, data migration and testing to keep projects

Qualifications

• Experience coordinating project setup across ERP, construction, finance or operational systems.
• Knowledge of project accounting, subcontractor claims, cost structures, workflows and master data.
• Experience managing access, permissions, delegations and segregation of duties.
• Strong cross-team coordination, data reconciliation and audit recordkeeping.
• Clear communication, practical documentation and process improvement skills.
• Experience with Jobpac, Payapps or comparable platforms.
• Background in construction, property, project operations or professional services.
• Experience supporting automation, integrations, data migration and testing.
• Exposure to financial controls, audit or technology governance frameworks.
• Working knowledge of collaboration, workflow automation and reporting tools.

Responsibilities

• Coordinate setup across all required project systems, including Jobpac and Payapps.
• Maintain the setup matrix, validate master data and cost structures, and confirm readiness before commencement.
• Maintain a central setup register and reconcile inconsistent data, duplicates and mappings.
• Follow up outstanding actions and escalates dependencies, exceptions and delays.
• Coordinate approved access, segregation of duties, approval workflows and authority limits.
• Maintain records, support reviews and promptly reverse temporary delegations.
• Control manual setup using approved data and checklists; coordinate resolution of integration failures.
• Identify automation opportunities and support requirements, testing and validation.
• Keep project details, teams, approvals and status aligned across systems.
• Coordinate closure, archiving, access removal, licence impacts and final data checks.
• Resolve setup, access, workflow and data issues with users, vendors and technical teams.
• Maintain guides and checklists, train users and prevent recurring issues.

Skills

ERP coordination

Jobpac/Payapps knowledge

Data integrity & master data

Cross-team coordination

Documentation & training

Process improvement

Finance controls & workflows

Construction/project operations

Tools

Jobpac

Payapps

ERP systems

Job description

Versatile Group, a diversified Australian property development and construction group based in Sydney, seeks a Project Systems Coordinator to ensure project setups across ERP systems are accurate, validated and ready before starting. You will validate master data, manage access and approvals, and drive consistency across Jobpac, Payapps and related platforms.

You will act to improve manual processes, coordinate dependencies, and support automation, data migration and testing to keep projects