Project Coordinator

Davies Ross Consulting Pty Ltd; Sydney; On-site; AUD 85,000 - 90,000; Full time

Job summary

Davies Ross Consulting Pty Ltd – Sydney CBD NSW is seeking a Project Support & Systems Coordinator to support engineers and project managers, keeping projects organised with accurate data and streamlined workflows.

You will manage Scoro-based information, monitor progress, assist invoicing in Xero and help prepare proposals and deliverables while seeking continual process improvements. The role fosters growth toward leadership in the support team.

Qualifications

• Experience coordinating projects in engineering, construction or consultancy environments.
• Strong ability to manage project data and reporting workflows.
• Proactive, organised, detail-oriented with good time management.

Responsibilities

• Provide administrative and systems support to engineers and project managers.
• Maintain project data in Scoro and produce progress reports.
• Support invoicing via Xero and manage documentation and client communications.
• Assist with proposals and project deliverables.
• Develop reports and dashboards to improve internal workflows.

Skills

Project coordination

Systems thinking

Stakeholder communication

Tools

Scoro

Xero

MS Office

Job description

Davies Ross Consulting Pty Ltd – Sydney CBD NSW

Project Support & Systems Coordinator | Engineering Consultancy | Sydney

About the Business

Our client is a well-established and growing engineering consultancy based in Pyrmont, specialising in remedial engineering, structural rehabilitation and façade remediation.

The business works across residential, commercial and government projects, providing engineering investigations, technical advice, design and project delivery services.

They have built a strong reputation through their technical expertise, long-standing client relationships and collaborative approach.

With continued growth, they're looking to appoint an experienced Project Support & Systems Coordinator to help strengthen the business's internal systems, project administration and engineering support functions.

The Opportunity

This is an excellent opportunity for an experienced Project Coordinator, Project Administrator or Office Administrator who enjoys working in a busy, project-driven environment.

You'll work closely with engineers, Project Managers and the wider support team, ensuring projects are properly coordinated, systems are maintained and information is accurate and accessible.

A significant part of the role will involve project management systems, reporting, invoicing and process improvement.

The business currently uses Scoro for project management and Xero for invoicing, so someone who is confident working with software, managing project data and improving workflows would be particularly well suited.

Importantly, they're looking for someone with the attitude, capability and ambition to take on greater responsibility over time, with the potential to progress into a leadership position within the support team.

Key Responsibilities

You’ll provide administrative and systems support to the engineering and project management teams, helping ensure projects run efficiently from initial proposal through to completion.

Your responsibilities will include maintaining project information in Scoro, monitoring project progress and reporting, supporting invoicing through Xero, coordinating documentation and client communications, and assisting with proposals and project deliverables.

You’ll also play an important role in improving internal systems, developing reports and dashboards, maintaining consistent workflows and supporting the wider team with day-to-day project administration.

About You

We're looking for someone experienced, highly organised and confident working with people and systems.

You’ll ideally have:

• Previous experience in Project Coordination, Project Administration, Office Management or a similar role
• Experience within engineering, construction, consultancy or another project-based environment
• Strong systems capability, ideally with Scoro, Xero or similar project management and accounting platforms
• Experience with project reporting, invoicing and administrative processes
• Strong Microsoft Office skills, particularly Excel and Word
• Excellent organisation, attention to detail and time management
• Ability to manage multiple projects, tasks and competing priorities
• Strong written and verbal communication skills
• Confidence working directly with engineers, Project Managers and senior management
• Proactive, motivated and solutions-focused approach
• Genuine interest in improving systems and developing professionally

Previous experience with project dashboards, reporting tools, process improvement or supporting a technical team would be particularly advantageous.

Personality and attitude are equally important. They're looking for someone energetic, personable and keen to learn, who takes ownership and enjoys contributing to a collaborative team.

What's in it for you?

• Salary $85,000–$90,000 + superannuation, depending on experience
• Genuine potential to progress into a leadership position
• Work directly with experienced engineers and senior management
• Opportunity to take ownership of project systems and reporting
• Develop your skills across Scoro, Xero and project management processes
• Varied role combining project coordination, administration and systems improvement
• Established and growing engineering consultancy
• Friendly, collaborative and supportive team environment
• Long-term career development opportunities

Given the time of the year, the business is open to a January commencement for the right candidate.