Project Systems Administrator

Versatile Group; Sydney; On-site; AUD 70,000 - 105,000; Full time

Job summary

Versatile Group in Sydney is seeking a Project Systems Administrator to ensure projects are set up correctly and maintained across core business systems. You’ll support end-to-end project administration, data accuracy, and system configurations from inception through the project lifecycle.

You’ll work across project delivery, commercial, finance and technology teams, focusing on Jobpac, Payapps and other platforms to resolve issues and streamline processes.

Qualifications

• Experience with project, ERP, construction or finance systems.
• Background in systems administration or project systems support.
• Strong data accuracy and problem-solving skills.

Responsibilities

• Set up and administer projects across Jobpac, Payapps and other systems.
• Maintain project master data, cost structures, workflows and configurations.
• Manage user access, approvals, delegations and security.
• Document processes and maintain project setup registers and checklists.
• Coordinate cross-functional teams to resolve data issues and changes.

Skills

Project systems

ERP systems

Data accuracy

System administration

Tools

Jobpac

Payapps

Job description

Help set our projects up for success from day one.

Versatile Group is a diversified Australian property development and construction group built on valuing people and delivering what we promise.

We are looking for a Project Systems Administrator to join our Sydney team and help ensure every project is correctly established and maintained across our key business systems.

Reporting to the Chief Technology Officer, you will work across project delivery, commercial, finance and technology teams, supporting systems including Jobpac, Payapps and other project platforms.

This is an opportunity for someone with experience across construction systems, project administration, ERP or finance systems who enjoys solving problems, maintaining accurate data and making systems work better for project teams.

The opportunity

This is more than a traditional systems administration role.

You will play a key role in the end-to-end setup and administration of project systems, ensuring project data, cost structures, user access, workflows and approvals are correctly established before projects commence and remain accurate throughout the project lifecycle.

Working across the business, you'll help resolve system and data issues, improve processes and ensure our project teams have the right systems and access in place from day one.

What you'll be doing

• Set up and administer projects across Jobpac, Payapps and other business systems
• Ensure project master data, cost structures, workflows and system configurations are accurate
• Maintain project setup registers, checklists and system documentation
• Coordinate user access, permissions, approval workflows, delegations and authority limits
• Reconcile project information across systems and resolve inconsistencies, duplicates and setup issues
• Work with project, commercial, finance and technology teams to resolve system and data issues
• Maintain project information as teams, approvals and project requirements change
• Coordinate project system closure, archiving and access removal
• Provide day-to-day support for system, workflow, access and data queries
• Identify opportunities to simplify, automate and improve processes
• Support system integrations, testing, data migration and continuous improvement initiatives

What we're looking for

You’ll be organised, proactive and highly detail-focused, with the ability to work across multiple systems, projects and stakeholders.

Ideally, you bring:

• Experience working with project, ERP, construction, finance or operational systems
• Experience in systems administration, project administration or project systems support
• Understanding of project accounting, cost structures, subcontractor claims, workflows or master data
• Strong data accuracy, reconciliation and problem-solving skills
• Experience managing system access, permissions or approval workflows
• Strong communication skills and confidence working with different business functions
• The ability to document processes clearly and follow actions through to completion

Highly regarded

• Experience with Jobpac, Payapps or comparable construction/project systems
• Experience within construction, property development, engineering or another project-based environment
• Exposure to system integrations, workflow automation, testing or data migration
• Understanding of financial controls, audit requirements or technology governance
• Experience with collaboration, workflow or reporting tools

Why join Versatile?

This is an opportunity to build your career within a growing Australian construction and property group while gaining exposure across projects, systems and technology.

You’ll:

• Have a direct impact on how our projects are set up and supported
• Work across construction, commercial, finance and technology
• Gain exposure to a broad range of business and project systems
• Work closely with senior stakeholders, including our Chief Technology Officer
• Help improve and automate the processes used across the Group
• Join a business that values ownership, agility and getting things done

If you enjoy working with systems and data, solving problems and helping project teams operate more effectively, we'd like to hear from you.