Project Support Officer - Contract until 2028!

Montagu Group Pty LTD; Sunshine Coast Regional; On-site; AUD 101,000 - 112,000; Full time

Job summary

Montagu Group Pty LTD – Sunshine Coast QLD is seeking an experienced Project Support Officer to join our high‑performing Delivery Support team working on major North Coast infrastructure projects. This AO3 contract will provide administrative and project coordination support to Project Managers and teams, ensuring documentation is accurate, compliant and delivered on time.

You will manage document control, EDMS administration and meeting logistics, with confidentiality and quality at the

Qualifications

• Criminal history check required prior to appointment.
• Driver's license (Class C) desirable.
• Experience on large infrastructure projects is preferred.

Responsibilities

• Manage document control systems with filing, version control and retrieval.
• Control access and distribution of sensitive documents across departments.
• Coordinate document workflows, submissions, approvals and revisions.
• Administer EDMS such as SharePoint, DMS, InEight or similar platforms.
• Archive and maintain records per retention policies and legal requirements.
• Support PMs with administrative systems, registers and logs.
• Provide high-level admin support and minutes, reports and updates.
• Prepare basic spreadsheets and statistical reports for the team.
• Liaise with staff at various levels to clarify information.
• Ensure tasks follow departmental guidelines; create standard project correspondence.
• Other admin duties including data entry and filing.

Skills

Document control

Project coordination

High attention to detail

Stakeholder liaison

Meeting coordination

Data entry

Tools

SharePoint

DMS

InEight

EDMS

Microsoft Office

Job description

Montagu Group Pty LTD – Sunshine Coast QLD

An exciting contract opportunity is available for an experienced Project Support Officer to join a high performing Delivery Support team working across some of the North Coast Region’s most significant infrastructure projects.

This AO3 role will see you providing critical administrative and project coordination support to Project Managers and project teams, helping ensure complex projects are delivered efficiently, compliantly and on time.

About the Project Support Officer Role

• Manage document control systems to ensure accurate filing, version control and timely retrieval of project and corporate documentation.
• Controlled access and distribution of sensitive documents, ensuring confidentiality and appropriate permissions across departments and stakeholders.
• Coordinated document workflows, tracking submissions, approvals, and revisions to support efficient project delivery and communication.
• Administered electronic document management systems (EDMS) such as SharePoint, DMS, InEight, or similar platforms including training and support.
• Archive and maintain records in accordance with retention policies and legal requirements.
• Establish and maintain administrative systems to support the Project Manager and project team members, including stakeholder registers and correspondence logs.
• Provide high-level administrative support to the Project Manager and team members, including the coordination of project team meetings, attending meetings, and taking and distributing minutes, documents and reports, establishing and maintaining spreadsheets and registers and providing timely information, updates and presentations as required.
• Prepare and populate basic spreadsheets and statistical reports to provide timely information and updates to the Project Manager and team members.
• Liaise with employees at a variety of levels for the purpose of obtaining and clarifying information.
• Ensure all administrative tasks and processes adhere to Departmental quality, storage and general administrative guidelines.
• Create and prepare standard project correspondence, using the full suite of Microsoft Office applications
• Other administrative duties as required, including data entry, typing and filing

An exciting contract opportunity is available for an experienced Project Support Officer to join a high performing Delivery Support team working across some of the North Coast Region’s most significant infrastructure projects.

This AO3 role will see you providing critical administrative and project coordination support to Project Managers and project teams, helping ensure complex projects are delivered efficiently, compliantly and on time.

About the Project Support Officer Role

• • Manage document control systems to ensure accurate filing, version control and timely retrieval of project and corporate documentation.
  • Controlled access and distribution of sensitive documents, ensuring confidentiality and appropriate permissions across departments and stakeholders.
  • Coordinated document workflows, tracking submissions, approvals, and revisions to support efficient project delivery and communication.
  • Administered electronic document management systems (EDMS) such as SharePoint, DMS, InEight, or similar platforms including training and support.
  • Archive and maintain records in accordance with retention policies and legal requirements.
  • Establish and maintain administrative systems to support the Project Manager and project team members, including stakeholder registers and correspondence logs.
  • Provide high-level administrative support to the Project Manager and team members, including the coordination of project team meetings, attending meetings, and taking and distributing minutes, documents and reports, establishing and maintaining spreadsheets and registers and providing timely information, updates and presentations as required.
  • Prepare and populate basic spreadsheets and statistical reports to provide timely information and updates to the Project Manager and team members.
  • Liaise with employees at a variety of levels for the purpose of obtaining and clarifying information.
  • Ensure all administrative tasks and processes adhere to Departmental quality, storage and general administrative guidelines.
  • Create and prepare standard project correspondence, using the full suite of Microsoft Office applications
  • Other administrative duties as required, including data entry, typing and filing

Is This Role for You?

Mandatory Requirements

• • A criminal history check will be undertaken prior to appointment to the role and will be done and paid for by Montagu Group.

Desirable Requirements

• • Current holder of Class C driver's license
  • Experience working on large infrastructure projects

Contract:

1 Oct 2026 to 30 Sept 2028

AO3 Pay Scale:

$51.13 – $56.72 per hour

Why Apply

This is a long term contract opportunity offering stability, exposure to high profile regional infrastructure projects and the chance to work within a supportive and collaborative delivery team.

Applications close: COB 10/09/2026