Project Administration Officers

Bundaberg Regional Council; Bundaberg; On-site; AUD 69,000 - 84,000; Full time

Benefits offered by this job

Salary sacrifice options

17.5% leave loading

9-day fortnight

Fitness Passport

Wellbeing support (EAP)

Professional development support

Healthy work-life balance

Inclusive culture

Job summary

Bundaberg Regional Council in Queensland, Australia, is seeking two Project Administration Officers (1x Permanent Full-Time and 1x Temporary Full-Time 12-month contract) to join the Project Delivery Team within Infrastructure Operations and Delivery. The role provides administrative support for construction and maintenance programs and liaises with internal teams and external stakeholders.

Ideal candidates will have at least two years’ office administration experience, strong Microsoft Office

Qualifications

• Minimum two years’ experience in high-volume, customer‑focused office administration.
• Strong computer literacy with Microsoft Office, data entry, and strong attention to detail.
• Ability to work independently and in a team, with tact in sensitive matters.
• Ability to build relationships with internal/external customers and stakeholders.
• Ability to prioritise tasks and meet deadlines in a dynamic environment.
• Experience providing contract administration support using Australian Standards contracts.
• Proficiency in Microsoft Suite at intermediate to advanced level.
• Qualifications in project management, business, or administration preferred but not essential.

Responsibilities

• Provide project administration support for delivery of contracts and projects.
• Process customer requests and prepare correspondence and documentation.
• Maintain registers and records and support reporting and meetings.
• Assist with contract administration using Council policies and systems.

Skills

Office administration

Microsoft Office

Teamwork independence

Stakeholder communication

Time management

Contract administration

Microsoft Suite

Education

Qualifications in project management, business, and/or administration

Job description

$76,216 per annum + super + benefits
Permanent Full-Time & Temporary Full-Time (12 Month Contract)
Project Delivery, Infrastructure Operations and DeliveryBundaberg Region

About Us

At Bundaberg Regional Council, we are dedicated to building a vibrant and sustainable future for our community. We pride ourselves on fostering a supportive and inclusive workplace where individuals from diverse backgrounds and skill sets can thrive. Whether delivering essential services or driving innovative projects, our team is united by a shared commitment to making a meaningful impact. By joining us, you’ll become part of an organisation that values your contributions, supports your growth, and empowers you to help shape a better future for everyone.

Uniquely positioned north of Brisbane in Queensland, Australia, the Bundaberg Region is one of Australia’s fastest-growing regional cities and the gateway to the Southern Great Barrier Reef. The Bundaberg Region boasts the most equitable climate in Australia and rates fifth in the world alongside Hawaii. Noted for its environmental excellence, pristine waterways, and proximity to the Great Barrier Reef, the Bundaberg Region showcases everything that nature’s palette can create.

What We Offer

• An attractive remuneration package with options for salary sacrifice and 17.5% leave loading
• 9-day fortnight roster
• Access to Fitness Passport
• Wellbeing and mental health support programs, including access to our Employee Assistance Program
• Opportunities for professional development training and study assistance to support your career growth
• Thrive in a workplace that prioritises a healthy work‑life balance within a supportive and friendly team
• Be part of an inclusive and diverse culture where every team member is valued

About The Opportunity

We are seeking two Project Administration Officers (1x Permanent Full-Time & 1x Temporary Full-Time (12 month contract)) to join the Project Delivery Team within Infrastructure Operations and Delivery Department. This role provides professional, efficient, and effective administrative support to assist in the delivery of Council’s construction and preventative maintenance programs.

The position works closely with the Project Delivery team and supports contract administration, project reporting, customer enquiries, and general administrative functions in accordance with Council policies, procedures, and systems.

Key responsibilities include (but are not limited to) administrative support activities associated with project and contract delivery, use of Council systems and Microsoft Office applications, processing customer requests, preparation of correspondence and documentation, maintaining registers and records, and supporting reporting and meeting requirements as outlined in the attached Position Description.

About You

To be successful in this role, you will need to demonstrate the following key selection criteria:

• Minimum two years’ experience working in a high-volume, customer‑focused office administration environment.
• High level of computer literacy, including demonstrated word processing and data entry skills using Microsoft software applications, with strong attention to detail.
• Demonstrated ability to work independently and as part of a team in a professional and positive manner, including tact and discretion when dealing with sensitive matters.
• Demonstrated ability to build effective relationships with internal and external customers and stakeholders, supported by well-developed interpersonal, oral, and written communication skills, with the ability to consult, communicate, and solve problems within a multidisciplinary environment.
• Demonstrated ability to prioritise tasks and meet deadlines in a dynamic work environment.
• Demonstrated experience providing contract administration support using Australian Standards construction contracts.
• Proficiency at an intermediate to advanced level in Microsoft Suite applications.
• Qualifications in project management, business, and/or administration, is desired but is not essential.

The Selection Process

We encourage candidates to advise us of any accommodations they may need to ensure a smooth and inclusive experience throughout our recruitment process and work environment. We are passionate about providing equal employment opportunities and encourage people of all backgrounds to apply.

We celebrate our community's rich diversity and are committed to attracting and employing people that represent the community that we serve. We recognise and appreciate the diversity of our employees and are committed to creating an inclusive and safe working environment where all employees are valued, respected and supported to achieve their potential.

The preferred candidate will be required to undergo a National Police Check as part of the recruitment process.

Applications close on Wednesday, 16 September 2026 at 11:59 pm AEST.

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner.