Project Support Coordinator

Electro Optic Systems; Australia; Sur place; AUD 65 000 - 90 000; Plein temps

Résumé du poste

Electro Optic Systems in Australia is seeking a Project Support Coordinator (Sustainment / Aftermarket) to assist the Project Manager and Sustainment team with administrative tasks, quotations, orders, inventory tracking, and reporting. This role ensures sustainment activities are delivered efficiently and on schedule.

You will coordinate with Engineering, Planning, Procurement, Production and Warehouse teams, maintain records, generate regular reports, and escalate risks to the Project Manager

Qualifications

• A minimum of 1–3 years in administration, project support, manufacturing, logistics, or a similar coordination role.
• Excellent organisational and time-management abilities.
• Clear written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office (Outlook, Teams, Excel) and basic ERP familiarity.
• Ability to work with multiple stakeholders and manage competing priorities.
• Willingness to learn engineering documents, BOMs, and sustainment processes.

Responsabilités

• Support the Project Manager with day-to-day sustainment and aftermarket activities.
• Maintain project schedules, action registers, records, and documentation.
• Process customer quotation requests and track them through review and approval workflows.
• Monitor customer orders and provide updates on order status, lead times, and deliveries.
• Coordinate with Engineering, Planning, Procurement, Production, and Warehouse teams to support project requirements.
• Assist with inventory tracking, stock transfers, and shipment activities.
• Follow up on engineering documentation and part release status as required.
• Maintain accurate project, customer, and inventory information within business systems.
• Prepare routine reports on quotations, orders, inventory, and delivery performance.
• Escalate potential risks, delays, or issues to the Project Manager.

Connaissances

Project administration

Organisational skills

Communication skills

Attention to detail

MS Office

Stakeholder management

Time management

Technical aptitude

Outils

SAP

Pronto

Oracle

Description du poste

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

Position Overview

The Project Support Coordinator (Sustainment / Aftermarket) provides administrative and coordination support to the Project Manager and wider Sustainment team. The role assists with quotations, customer orders, inventory tracking, reporting, and stakeholder communication, helping ensure sustainment activities are delivered efficiently and on schedule.

Primary Duties

• Support the Project Manager with day-to-day sustainment and aftermarket activities.
• Maintain project schedules, action registers, records, and documentation.
• Process customer quotation requests and track them through review and approval workflows.
• Monitor customer orders and provide updates on order status, lead times, and deliveries.
• Coordinate with Engineering, Planning, Procurement, Production, and Warehouse teams to support project requirements.
• Assist with inventory tracking, material requests, stock transfers, and shipment activities.
• Follow up on engineering documentation and part release status as required.
• Maintain accurate project, customer, and inventory information within business systems.
• Prepare routine reports on quotations, orders, inventory, and delivery performance.
• Escalate potential risks, delays, or issues to the Project Manager.
• Build a working knowledge of EOS products, configurations, and sustainment processes.
• Perform other duties as directed by the Project Manager.

Essential Skills & Experience

• 1-3 years’ experience in administration, project support, manufacturing, logistics, supply chain, customer service, or a similar coordination role.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office, including Outlook, Teams, and Excel.
• Ability to work effectively with multiple stakeholders and competing priorities.
• Basic to intermediate technical aptitude, with a willingness to learn engineering documentation, product structures, and sustainment processes.

Desirable Skills & Experience

• Experience in defence, manufacturing, engineering, logistics, or sustainment environments.
• Experience using ERP systems such as SAP, Pronto, Oracle, or similar.
• Understanding of inventory management, procurement, or logistics processes.
• Exposure to technical documentation, bills of materials (BOMs), or configuration management.