Project Support Coordinator

EOS Defence Systems Pty Ltd; City of Hume; On-site; AUD 65,000 - 90,000; Full time

Job summary

EOS Defence Systems Pty Ltd is seeking a Project Support Coordinator (Sustainment / Aftermarket) to provide administrative and coordination support to the Project Manager and Sustainment team in Australia. The role covers quotations, orders, inventory tracking, reporting and stakeholder communication to ensure sustainment activities run on schedule.

You will liaise with Engineering, Planning, Procurement, Production and Warehouse teams, maintain records, and help with routine reports.

Qualifications

• 1–3 years in administration, project support, manufacturing, logistics, or similar coordination roles.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Support the Project Manager with day-to-day sustainment and aftermarket activities.
• Maintain project schedules, action registers, records, and documentation.
• Process customer quotation requests and track them through review and approval workflows.
• Monitor customer orders and provide updates on order status, lead times, and deliveries.
• Coordinate with Engineering, Planning, Procurement, Production, and Warehouse teams to support project requirements.
• Assist with inventory tracking, material requests, stock transfers, and shipment activities.
• Follow up on engineering documentation and part release status as required.
• Maintain accurate project, customer, and inventory information within business systems.
• Prepare routine reports on quotations, orders, inventory, and delivery performance.
• Escalate potential risks, delays, or issues to the Project Manager.

Skills

Admin/Coordination

MS Office

Communication

Time management

Detail-oriented

Tools

SAP

Pronto

Oracle

Job description

Position Overview

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects. The Project Support Coordinator (Sustainment / Aftermarket) provides administrative and coordination support to the Project Manager and wider Sustainment team. The role assists with quotations, customer orders, inventory tracking, reporting, and stakeholder communication, helping ensure sustainment activities are delivered efficiently and on schedule.

Primary Duties

• Support the Project Manager with day-to-day sustainment and aftermarket activities.
• Maintain project schedules, action registers, records, and documentation.
• Process customer quotation requests and track them through review and approval workflows.
• Monitor customer orders and provide updates on order status, lead times, and deliveries.
• Coordinate with Engineering, Planning, Procurement, Production, and Warehouse teams to support project requirements.
• Assist with inventory tracking, material requests, stock transfers, and shipment activities.
• Follow up on engineering documentation and part release status as required.
• Maintain accurate project, customer, and inventory information within business systems.
• Prepare routine reports on quotations, orders, inventory, and delivery performance.
• Escalate potential risks, delays, or issues to the Project Manager.
• Build a working knowledge of EOS products, configurations, and sustainment processes.
• Perform other duties as directed by the Project Manager.

Essential Skills & Experience

• 1-3 years' experience in administration, project support, manufacturing, logistics, supply chain, customer service, or a similar coordination role.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office, including Outlook, Teams, and Excel.
• Ability to work effectively with multiple stakeholders and competing priorities.
• Basic to intermediate technical aptitude, with a willingness to learn engineering documentation, product structures, and sustainment processes.

Desirable Skills & Experience

• Experience in defence, manufacturing, engineering, logistics, or sustainment environments.
• Experience using ERP systems such as SAP, Pronto, Oracle, or similar.
• Understanding of inventory management, procurement, or logistics processes.
• Exposure to technical documentation, bills of materials (BOMs), or configuration management.

About the Company

EOS has designed, manufactured and exported advanced technology systems for nearly 40 years. Our product range covers remote weapon systems, turrets, high energy laser weapons, counter-drone systems, and space intelligence and space control services. We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.