Project Support & Coordination Officer — Infrastructure Delivery

City of Ryde; Ryde; On-site; AUD 96,000 - 107,000; Full time

Job summary

The City of Ryde is seeking an organised Project Support Officer to join the Special Projects team and support a diverse portfolio of infrastructure, civil and building projects delivering lasting benefits to the community.

You will assist with project administration, procurement, financial tracking and document control, while coordinating with Project Managers and the Project Director across planning, delivery and completion stages.

Qualifications

• Qualifications in Project Management, Business, Construction Management or a related field, or equivalent experience
• Experience in project administration, project coordination or contract administration
• Strong skills in financial administration, purchase orders, invoices and reporting
• Experience managing records, project documentation and document control systems
• Excellent organisational and time management skills
• Well-developed communication and stakeholder engagement skills
• Confidence learning and using corporate systems and project management software
• A proactive approach and strong attention to detail
• A current Driver's Licence is required and White Card is preferred

Responsibilities

• Coordinating project administration, records and documentation
• Assisting with procurement processes and consultant/contractor engagements
• Supporting project financial reporting, purchase orders, invoices and payments
• Maintaining project data, contract registers and document control systems
• Preparing reports, presentations and stakeholder correspondence
• Organising project meetings, agendas, minutes and action tracking
• Liaising with contractors, consultants, funding bodies and internal stakeholders
• Supporting contract administration activities, including variations and payment claims
• Assisting with community notifications and project communications
• Attending project sites and meetings to support project delivery activities

Skills

Organised

Detail-oriented

Stakeholder communication

Time management

Proactive

Education

Project Management degree

Tools

Project management software

Job description

The City of Ryde is seeking an organised Project Support Officer to join the Special Projects team and support a diverse portfolio of infrastructure, civil and building projects delivering lasting benefits to the community.

You will assist with project administration, procurement, financial tracking and document control, while coordinating with Project Managers and the Project Director across planning, delivery and completion stages.