Infrastructure Project Support Specialist

City of Ryde; Sydney; On-site; AUD 96,000 - 107,000; Full time

Job summary

The City of Ryde is seeking an organised and proactive Project Support Officer to join our Special Projects team. You will provide project and contract administration support across planning, procurement, delivery and completion, gaining exposure to major infrastructure projects that benefit the community.

You will coordinate records, financial tracking, procurement, document control and stakeholder communications, and support reporting, meeting administration and site visits.

Qualifications

• Experience in project administration, coordination or contract administration.
• Strong financial administration skills including purchase orders, invoices and reporting.
• Experience managing records, project documentation and document control systems.
• Excellent organisational and time management skills.
• Well-developed communication and stakeholder engagement skills.
• Ability to learn and use corporate systems and project management software.

Responsibilities

• Provide project and contract administration support to Project Managers and Project Director.
• Coordinate project administration, records and documentation.
• Assist with procurement processes and consultant engagements.
• Support project financial reporting, purchase orders, invoices and payments.
• Maintain project data, contract registers and document control systems.
• Prepare reports, presentations and stakeholder correspondence.
• Organise project meetings, agendas, minutes and action tracking.
• Liaise with contractors, consultants, funding bodies and internal stakeholders.
• Support contract administration activities, including variations and payment claims.
• Assist with community notifications and project communications.
• Attend project sites and meetings to support delivery.

Skills

Project administration

Project coordination

Contract administration

Financial administration

Document control

Time management

Stakeholder engagement

Adaptability to systems

Education

Bachelor/Certificate in Project Management or related field

Job description

The City of Ryde is seeking an organised and proactive Project Support Officer to join our Special Projects team. You will provide project and contract administration support across planning, procurement, delivery and completion, gaining exposure to major infrastructure projects that benefit the community.

You will coordinate records, financial tracking, procurement, document control and stakeholder communications, and support reporting, meeting administration and site visits.