Project Support Officer

City of Ryde; Ryde; On-site; AUD 96,000 - 107,000; Full time

Job summary

The City of Ryde is seeking an organised Project Support Officer to join the Special Projects team and support a diverse portfolio of infrastructure, civil and building projects delivering lasting benefits to the community.

You will assist with project administration, procurement, financial tracking and document control, while coordinating with Project Managers and the Project Director across planning, delivery and completion stages.

Qualifications

• Qualifications in Project Management, Business, Construction Management or a related field, or equivalent experience
• Experience in project administration, project coordination or contract administration
• Strong skills in financial administration, purchase orders, invoices and reporting
• Experience managing records, project documentation and document control systems
• Excellent organisational and time management skills
• Well-developed communication and stakeholder engagement skills
• Confidence learning and using corporate systems and project management software
• A proactive approach and strong attention to detail
• A current Driver's Licence is required and White Card is preferred

Responsibilities

• Coordinating project administration, records and documentation
• Assisting with procurement processes and consultant/contractor engagements
• Supporting project financial reporting, purchase orders, invoices and payments
• Maintaining project data, contract registers and document control systems
• Preparing reports, presentations and stakeholder correspondence
• Organising project meetings, agendas, minutes and action tracking
• Liaising with contractors, consultants, funding bodies and internal stakeholders
• Supporting contract administration activities, including variations and payment claims
• Assisting with community notifications and project communications
• Attending project sites and meetings to support project delivery activities

Skills

Organised

Detail-oriented

Stakeholder communication

Time management

Proactive

Education

Project Management degree

Tools

Project management software

Job description

Help deliver the projects that shape our community.

The City of Ryde is looking for an organised and proactive Project Support Officer to join our Special Projects team. This is an exciting opportunity to work behind the scenes on a diverse portfolio of infrastructure, civil and building projects that deliver lasting benefits for our community.

In this varied role, you'll provide project and contract administration support to Project Managers and the Project Director, helping keep projects on track from planning and procurement through to delivery and completion. You'll be involved in project coordination, financial tracking, procurement, document control, stakeholder communications and contract administration, giving you exposure to every stage of the project lifecycle.

What you'll be doing

You'll support the successful delivery of special projects by:

• Coordinating project administration, records and documentation
• Assisting with procurement processes and consultant/contractor engagements
• Supporting project financial reporting, purchase orders, invoices and payments
• Maintaining project data, contract registers and document control systems
• Preparing reports, presentations and stakeholder correspondence
• Organising project meetings, agendas, minutes and action tracking
• Liaising with contractors, consultants, funding bodies and internal stakeholders
• Supporting contract administration activities, including variations and payment claims
• Assisting with community notifications and project communications
• Attending project sites and meetings to support project delivery activities

About you

You are highly organised, detail-oriented and enjoy supporting teams to achieve successful project outcomes. You can manage competing priorities, communicate effectively with a wide range of stakeholders and thrive in a fast-paced environment.

You'll bring:

• Qualifications in Project Management, Business, Construction Management or a related field, or equivalent experience
• Experience in project administration, project coordination or contract administration
• Strong skills in financial administration, purchase orders, invoices and reporting
• Experience managing records, project documentation and document control systems
• Excellent organisational and time management skills
• Well-developed communication and stakeholder engagement skills
• Confidence learning and using corporate systems and project management software
• A proactive approach and strong attention to detail
• A current Driver's Licence is required and White Card is preferred.

This role offers the opportunity to gain exposure to a broad range of major infrastructure projects while working alongside experienced project professionals in a collaborative and supportive environment. If you're looking to build your career in project delivery, contract administration or infrastructure projects, we'd love to hear from you.

Why Join City of Ryde?

At City of Ryde, you'll have the opportunity to work on projects that directly impact the community while being part of a supportive and collaborative team environment. We offer opportunities for professional development, flexible work practices and the chance to contribute to the future of one of Sydney's most dynamic local government areas.

If you're ready to help shape how people move around our city and contribute to sustainable growth, we'd love to hear from you.

Your commencing salary will range from $96,256 - $107,408 plus superannuation, depending on your skills, qualifications and experience.

Applications close: Sunday 8 th November 2026 at 11:30pm.

City of Ryde is committed to Equal Employment and Child Safety