Project Operations Coordinator

Argon & Co; St Leonards; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

25 days annual leave

Time for career progression

Paid parental leave

Internal training program

Team development days

Corporate sponsored social events

Job summary

Argon & Co in Australia (APAC) is seeking a Project Operations Coordinator based in Sydney or Melbourne. You’ll support a consistent project operations environment, work with Project Managers to ensure projects are set up correctly, and keep financial and billing information accurate to enable reliable reporting and margin visibility.

You’ll help govern processes, deliver onboarding and training, and drive continuous improvement by identifying data quality issues and standardising ways of

Qualifications

• Experience in project operations, project administration or professional services operations.
• Working knowledge of project financials, billing, revenue, costs, time recording and margin reporting.
• Experience with NetSuite, CRM, ERP or financial systems and learning new systems.

Responsibilities

• Define, maintain and communicate standard processes for opportunity and project setup, administration, financial configuration and project closure.
• Support Project Managers with new project setup and QA, checking scope, terms, owners, dates, budgets and approvals.
• Ensure project structures support revenue, costs, time, subcontractors and margins, including invoicing and revenue recognition settings.
• Coordinate subcontractor and vendor readiness, including rates, allocations and time entries.
• Run data quality reviews and maintain dashboards and reports for forecasting and margins.
• Deliver onboarding and refresher training, be the first contact for project process questions, and create guidance resources.
• Analyse recurring errors and recommend improvements for process adoption.

Skills

Project administration

Data quality

Stakeholder management

Process improvement

Attention to detail

Tools

NetSuite

CRM

ERP

Job description

We are Argon & Co, a global management consultancy that specialises in operations strategy and transformation. Our expertise spans manufacturing, supply chain, procurement, logistics, warehouse automation and distribution network optimisation. We work together with clients to transform their businesses and generate real change.

We foster an inclusive culture driven by the diversity of our employees and a flat management structure that encourages collaboration and contribution from the whole team.

About the role

Based in either Sydney or Melbourne, you’ll join our team as a Project Operations Coordinator, supporting a consistent and reliable project operations environment across APAC. You’ll work closely with Project Managers to ensure projects are set up correctly, financial and billing information is accurate, and project data supports reliable reporting and margin visibility.

You’ll also play an important role in process governance, training and continuous improvement, helping teams adopt consistent ways of working and improving the quality of project information across the business.

Key responsibilities

• Define, maintain and communicate standard processes for opportunity and project setup, administration, financial configuration and project closure.
• Support Project Managers with new project setup and quality assurance, checking scope, commercial terms, owners, dates, budgets, resourcing assumptions and approvals.
• Ensure project structures support accurate tracking of revenue, costs, time, subcontractors and margins, including appropriate invoicing and revenue recognition settings.
• Coordinate subcontractor and vendor readiness, including vendor profiles, rates, project allocations and accurate, timely time entries.
• Run data quality reviews and maintain dashboards and reports that support reliable forecasting, reporting and project margin visibility.
• Deliver onboarding and refresher training, act as a first point of contact for project process questions, and create practical guidance and self-service resources.
• Analyse recurring errors, rework and exceptions, recommend improvements and support process implementation, adoption and continuous improvement.

What you will need to succeed

• Experience in project administration, project operations, business operations or professional services operations.
• Working knowledge of project financials, billing, revenue, costs, time recording and margin reporting.
• Experience with NetSuite, project management, CRM, ERP, or financial systems, with confidence learning new systems and applying structured processes.
• Strong attention to detail and a genuine interest in data quality, process discipline and operational consistency.
• Strong stakeholder management and communication skills, with the confidence to constructively challenge incomplete or inaccurate information and work with stakeholders to resolve issues.
• A continuous improvement mindset, with strong organisation and prioritisation skills and experience creating guidance materials, supporting user adoption and managing multiple requests through to completion..

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What we offer

Flexible annual leave: We are committed to support our employees' well-being and work-life balance. With flexible leave policies, we offer 25 days of annual leave, ensuring you have the time to recharge and explore.

15 days for you: Your time, your way. Flexible days you can use for career progression, personal development, business interest, charitable time or important one-off life activities.

Paid parental leave: We support our employees at every stage of life, with generous parental leave policies and flexible working options, so you can thrive both professionally and personally.

Learning is never-ending: Once someone joins us, we believe it is essential to provide an environment in which they can continually develop and expand their capabilities. We run an internal training program and offer opportunities to access external training.

Team development days: Each year we aim to invest up to 15 days in developing employees and the business. These team sessions are all about training, team bonding, and knowledge sharing.

Corporate sponsored social events: Blending fun and purpose.

At Argon & Co, we’re deeply committed to fostering a diverse, equitable and inclusive workplace. We believe that different backgrounds, perspectives and experiences make us stronger, and we’re intentional in ensuring our people have fair opportunities to grow, progress and succeed. This commitment shapes how we hire, support and develop our teams, and is fundamental to creating an environment where everyone feels respected, valued and empowered to do their best work.

We’re managing this recruitment internally and are not engaging external recruitment agencies for this role. Thank you for understanding!