Project Officer, Infrastructure Integration & Oversight

Victorian Government - Department of Health; Melbourne; On-site; AUD 85,000 - 120,000; Full time

Job summary

Victorian Department of Health is seeking a Project Officer for Infrastructure Integration and Oversight to assist in end-of-contract term activities for PPP assets. You will support governance, manage documentation, and coordinate specialist advisor contracts while contributing to budget reporting and risk mitigation.

The role requires strong written communication, meeting coordination, and the ability to handle cabinet and ministerial materials.

Qualifications

• Experience in asset and/or facilities management or project management is highly regarded.
• Experience supporting governance and decision-making forums.
• Strong written, reporting and information management skills.
• Sound project coordination skills.

Responsibilities

• Assist in the preparation of meeting agendas, minutes and tracking actions.
• Assist in drafting Cabinet and Ministerial material, briefings and progress reports.
• Manage contracts, variations, invoicing and budget reporting for specialist advisor contracts.
• Coordinate movement of documentation to review and contribution across units.
• Proactively identify risks and issues and help mitigate them.

Skills

Governance support

Project coordination

Budget reporting

Risk management

Stakeholder communication

Meeting minutes

Contract management

Documentation management

Education

Experience in asset/facilities management

Public administration background

Project management experience

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Job description

About the role:The Project Officer, Infrastructure Integration and Oversight will support the Specialist Infrastructure Advisor in the Public Private Partnership (PPP) End of Contract Term project. PPPs are a method of procuring and building health infrastructure utilising the expertise of the private sector to fund, design, build and manage the facility. There are currently 8 PPP projects in the operating phase (typically 25 years) with a 9th PPP in the delivery (construction) phase.The first two PPPs are nearing the end of the operating term. The End of Contract Term project will undertake all activities required to ensure that the operating phase is closed out in accordance with the Project Agreement and the assets are handed back to the State in the condition expected. The project will also undertake planning for the future service delivery for the hospital after expiry of the PPP.Working closely with the Specialist Infrastructure Advisor and Senior Project Officer the Project Officer will provide administrative support to enable the efficient management of the end of contract activities which will include governance processes, management of significant volume of documents provided by the contractor in the handover process, meeting secretariat, coordination of specialist advisors, finance and budget reporting.About us:At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.About you:Can you demonstrate the following?Assist in the preparation of meeting agendas, meeting minutes and tracking of actions to be completed.Assist in the drafting and development of material including the preparation of Cabinet and Cabinet related material, Ministerial and Secretary briefings and progress reports.Manage contracts, variations, invoicing and budget reporting for specialist advisor contractsCoordinate the movement of documentation to and from the Asset Planning and Management unit to ensure they have the opportunity to review and contributeProactively identify and respond to risks and issues through exercising excellent analytical and problem-solving skills to pre-empt and mitigate risks.Qualifications / Specialist ExpertiseQualifications or experience related to asset and/or facilities management, public administration, health or project management would be highly regarded.Experience supporting governance and decision-making forums.Strong written, reporting and information management skills.Sound project coordination skills.What we offer:The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.A wide range of growth and development opportunities within the department and wider Victorian Public Service.A strong commitment to work-life balance, including a diverse array of flexible working arrangements.How to apply:Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at [e-mail]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email [e-mail]. Please note that unsolicited applications from third parties cannot be accepted. If you have questions regarding the role, please message the contact person listed on the advertisement directly.Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.