Project Officer, Infrastructure Integration & Oversight

Department of Health; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Meaningful work

Growth opportunities

Flexible working arrangements

Job summary

The Department of Health in Victoria is seeking a Project Officer to support the Infrastructure Integration and Oversight workstream within the PPP End of Contract Term program. You will assist governance, document control, and coordination of advisors to ensure a smooth handover at end of contract.

The role emphasizes analytical and organisational skills, contract management, and budget reporting, with flexible work options.

Qualifications

• Experience in asset or facilities management within public sector.
• Experience supporting governance and decision‑making forums.
• Strong written, reporting and information management skills.
• Sound project coordination skills.

Responsibilities

• Provide administrative support for end-of-contract activities, including governance processes.
• Manage significant documents and handover materials from the contractor.
• Coordinate meeting secretariats and secretariat activities.
• Support budget reporting and contract management for specialist advisor contracts.
• Identify and mitigate risks through analytical problem solving.

Skills

Asset management

Facilities management

Public administration

Project management

Job description

Project Officer, Infrastructure Integration & Oversight

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

About the role:

The Project Officer, Infrastructure Integration and Oversight will support the Specialist Infrastructure Advisor in the Public Private Partnership (PPP) End of Contract Term project. PPPs are a method of procuring and building health infrastructure utilising the expertise of the private sector to fund, design, build and manage the facility. There are currently 8 PPP projects in the operating phase (typically 25 years) with a 9th PPP in the delivery (construction) phase.

The first two PPPs are nearing the end of the operating term. The End of Contract Term project will undertake all activities required to ensure that the operating phase is closed out in accordance with the Project Agreement and the assets are handed back to the State in the condition expected. The project will also undertake planning for the future service delivery for the hospital after expiry of the PPP.

Working closely with the Specialist Infrastructure Advisor and Senior Project Officer the Project Officer will provide administrative support to enable the efficient management of the end of contract activities which will include governance processes, management of significant volume of documents provided by the contractor in the handover process, meeting secretariat, coordination of specialist advisors, finance and budget reporting.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Can you demonstrate the following?

• Assist in the preparation of meeting agendas, meeting minutes and tracking of actions to be completed.
• Assist in the drafting and development of material including the preparation of Cabinet and Cabinet related material, Ministerial and Secretary briefings and progress reports.
• Manage contracts, variations, invoicing and budget reporting for specialist advisor contracts
• Coordinate the movement of documentation to and from the Asset Planning and Management unit to ensure they have the opportunity to review and contribute
• Proactively identify and respond to risks and issues through exercising excellent analytical and problem-solving skills to pre-empt and mitigate risks.

Qualifications / Specialist Expertise

• Qualifications or experience related to asset and/or facilities management, public administration, health or project management would be highly regarded.
• Experience supporting governance and decision-making forums.
• Strong written, reporting and information management skills.
• Sound project coordination skills.

What we offer:

• The opportunity to perform meaningful work, making direct contributions toward enablingVictorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

We are committed to develo ping and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at*********@health.vic.gov.au. For more information on our commitment to inclusion and diversity seeinclusion and diversity at the Department of Health.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.