Project Document Controller/Business Support Officer

Spinifex Recruiting; Lismore City Council; Hybrid; AUD 65,000 - 90,000; Part time

Benefits offered by this job

Hybrid working arrangement

Job summary

Spinifex Recruiting is seeking a highly organised Document Controller / Business Support Officer for a hybrid role in Lismore. The position offers a 50/50 split between document control responsibilities and broader business support activities to assist major infrastructure and restoration projects.

You will manage documentation across systems, support governance with accurate records, and collaborate with project teams.

Qualifications

• Previous experience in Document Control, Project Administration or a similar role.
• Demonstrated experience using document management systems, ideally Content Manager and/or Aconex.
• Strong attention to detail with proven records management and document control capabilities.

Responsibilities

• Manage and maintain project documentation across multiple systems.
• Prepare agendas, take minutes and maintain action registers for PSG meetings.
• Provide administrative and coordination support to project managers and leadership teams.

Skills

Attention to detail

Microsoft Office

Team player

Prioritisation

Communication

Tools

Content Manager

Aconex

Job description

Document Controller / Business Support Officer (Hybrid)

Location: Lismore | Hybrid Working Arrangement
Employment Type: Contract/Temporary Opportunity

We are seeking a highly organised and detail-oriented Document Controller/Business Support Officer to support the delivery of major infrastructure and restoration projects. This hybrid role offers a 50/50 split between document control responsibilities and broader business support functions, making it ideal for someone who enjoys both systems-driven work and team coordination.

About the Role

Document Control (Approx. 50%)

• Manage and maintain project documentation across multiple systems.
• Ensure funding records, project files and corporate records are accurate, compliant and easily accessible.
• Utilise Content Manager and Aconex to manage document workflows, approvals and record keeping.
• Support project governance requirements through accurate document control and record management.
• Assist project teams with reporting, correspondence and documentation processes.

Business Support (Approx. 50%)

• Prepare agendas, take minutes and maintain action registers for Project Steering Group (PSG) meetings, including supporting multiple concurrent meetings.
• Provide administrative and coordination support to project managers and leadership teams.
• Work collaboratively with other Business Support Officers to ensure the efficient operation of the office.
• Assist with reporting, stakeholder communications, procurement administration and general project support activities.
• Contribute to continuous improvement initiatives and support a positive team environment.

About You

• Previous experience in a Document Control, Project Administration, Business Support or similar role.
• Demonstrated experience using document management systems, ideally Content Manager and/or Aconex.
• Strong attention to detail with proven records management and document control capabilities.
• Excellent written communication skills, including minute taking and report preparation.
• Ability to manage competing priorities and deadlines across multiple projects.
• Proficient in the Microsoft Office suite and comfortable learning new systems.
• A collaborative team player with a proactive and customer-focused approach.

Why Apply?

• Hybrid working arrangement.
• Opportunity to contribute to meaningful infrastructure and restoration projects.
• Diverse role combining technical document control with stakeholder-facing business support.
• Collaborative and supportive team environment.