Project Coordinator: Estimates & Site Installations

Questas Group; Newcastle; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Berendsen Fluid Power, part of Questas Group, seeks a Project Coordinator to join its Newcastle Engineering team. You’ll help prepare estimates and tenders, plan project activities and drive work through delivery, installation and commissioning.

You’ll collaborate with customers, engineers, purchasing teams and suppliers, review drawings and specifications, coordinate purchasing and maintain schedules, ensuring timely progress and accurate project records.

Qualifications

• Ability to interpret drawings and specifications for tendering.
• Accurate estimates and project documentation.
• Plan schedules, purchasing activities and deadlines.
• Assess how changes affect scope, cost and delivery.
• Proactive communication with customers, engineers and suppliers.

Responsibilities

• Prepare estimates and quotations covering materials, components, labour, subcontractors and freight.
• Review drawings, specifications and customer requirements with Engineering, clarifying scope and preparing tender documents for approval.
• Obtain supplier quotations, confirm lead times and coordinate purchasing against project requirements.
• Maintain schedules and follow up actions across Engineering, purchasing, workshop teams and suppliers.
• Keep customers updated on progress, delivery dates and any information needed.
• Track costs, variations and project records, supporting handover, invoicing and close-out.
• Attend customer sites to oversee the installation and commissioning phase of projects.
• Travel across Australia is required to support installation and commissioning at customer sites.

Skills

Technical drawing interpretation

Estimating & tender preparation

Project planning & scheduling

Cost tracking & budgeting

Vendor & supplier coordination

Clear communication

Job description

Berendsen Fluid Power, part of Questas Group, seeks a Project Coordinator to join its Newcastle Engineering team. You’ll help prepare estimates and tenders, plan project activities and drive work through delivery, installation and commissioning.

You’ll collaborate with customers, engineers, purchasing teams and suppliers, review drawings and specifications, coordinate purchasing and maintain schedules, ensuring timely progress and accurate project records.