Project Coordinator

Questas Group; Newcastle; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Berendsen Fluid Power, part of Questas Group, seeks a Project Coordinator to join its Newcastle Engineering team. You’ll help prepare estimates and tenders, plan project activities and drive work through delivery, installation and commissioning.

You’ll collaborate with customers, engineers, purchasing teams and suppliers, review drawings and specifications, coordinate purchasing and maintain schedules, ensuring timely progress and accurate project records.

Qualifications

• Ability to interpret drawings and specifications for tendering.
• Accurate estimates and project documentation.
• Plan schedules, purchasing activities and deadlines.
• Assess how changes affect scope, cost and delivery.
• Proactive communication with customers, engineers and suppliers.

Responsibilities

• Prepare estimates and quotations covering materials, components, labour, subcontractors and freight.
• Review drawings, specifications and customer requirements with Engineering, clarifying scope and preparing tender documents for approval.
• Obtain supplier quotations, confirm lead times and coordinate purchasing against project requirements.
• Maintain schedules and follow up actions across Engineering, purchasing, workshop teams and suppliers.
• Keep customers updated on progress, delivery dates and any information needed.
• Track costs, variations and project records, supporting handover, invoicing and close-out.
• Attend customer sites to oversee the installation and commissioning phase of projects.
• Travel across Australia is required to support installation and commissioning at customer sites.

Skills

Technical drawing interpretation

Estimating & tender preparation

Project planning & scheduling

Cost tracking & budgeting

Vendor & supplier coordination

Clear communication

Job description

If you enjoy understanding how things work and bringing the details together, this role offers plenty to get involved in.

Berendsen Fluid Power, part of Questas Group, is looking for a Project Coordinator to join its Newcastle Engineering team. Reporting to the Engineering Project Manager, you’ll help prepare estimates and tenders, plan project activities and keep work progressing through to delivery, installation and commissioning.

You’ll work with customers, engineers, purchasing teams, workshop colleagues and suppliers. That means understanding what has been quoted, checking what’s needed and following up the details that keep a project moving. You’ll also attend customer sites to oversee installation and commissioning, giving you a direct connection to the finished work.

You’ll:

• Prepare estimates and quotations covering materials, components, labour, subcontractors and freight.

• Review drawings, specifications and customer requirements with Engineering, clarifying scope and preparing tender documents for approval.

• Obtain supplier quotations, confirm lead times and coordinate purchasing against project requirements.

• Maintain schedules and follow up actions across Engineering, purchasing, workshop teams and suppliers.

• Keep customers updated on progress, delivery dates and any information needed.

• Track costs, variations and project records, supporting handover, invoicing and close-out.

• Attend customer sites to oversee the installation and commissioning phase of projects.

Travel across Australia is required to support installation and commissioning at customer sites.

About you

You’re comfortable working through technical detail and understand the importance of clear communication and timely follow-up. You can organise competing priorities, ask questions when something is unclear and recognise when an issue needs attention.

You’ll bring:

• The ability to interpret technical drawings, specifications and customer requirements.

• An accurate approach to estimates, quotations and project documentation.

• Planning and coordination skills to manage schedules, purchasing activities and deadlines.

• An understanding of how changes can affect project scope, cost and delivery.

• Clear communication skills and the ability to work effectively with customers, colleagues and suppliers.

• Willingness and availability to travel across Australia for project installation and commissioning.

About Berendsen Fluid Power

Berendsen Fluid Power supplies hydraulic products, engineered systems and repair services to customers across Australia. Its capabilities include hydraulic component and cylinder repairs, field service, maintenance, cylinder manufacture and hydraulic power units.

As part of Questas Group, Berendsen combines local branch expertise with national engineering and product resources, supporting industries including mining, agriculture, marine, transport, construction and manufacturing.

Apply

Interested in a role that brings together technical detail, customer contact and project delivery? Apply for the Project Coordinator position with Berendsen Fluid Power.