Project Coordinator - Construction Admin & Scheduling

Talent X; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Carpark King is seeking a dedicated administrative coordinator to manage multiple jobs, communicate with contractors and clients, and keep the job management system up to date. This full-time, on-site role in Heathcote requires you to follow established processes and keep everyone informed about what happens next.

You’ll work with the General Manager and operations team in a collaborative setting, staying calm under pressure and contributing to a busy, fast-paced workday with a touch of humor.

Job description

Do you love admin, coordinating and scheduling? Are you happiest when you’re juggling lots of moving parts and keeping everything on track? Then this is for you!

You’re calm in the storm. You’re quick on your feet, super organised and you love a full to-do list. You get real satisfaction from organising schedules, managing jobs, keeping systems up to date and making sure everyone knows exactly what’s happening next. You don’t get rattled easily, and you’re the person people rely on to keep things moving.

You thrive on a challenge and plenty of variety, and you’re at your best when the phone’s ringing, the jobs are stacking up and everyone’s counting on you to keep it all running smoothly.

You’re a great communicator. You pick things up quickly and you’re comfortable talking to all kinds of people. You might come from an admin, coordination, customer service or project administration background. You may have used job management software before, or you might just be tech-savvy and quick to learn new systems.

You also take pride in doing things the right way. You love following good procedure. You like knowing how things are done and following the path that’s already laid out, rather than reinventing the wheel.

This is a busy, high-volume role and no two days look the same. You’ll be managing lots of jobs at once, keeping track of what’s happening in the field, communicating with contractors and clients, updating the job management system, organising schedules and making sure everyone knows what happens next.

The business already has clear processes and systems in place, and they work. They’re not after someone to create new ones. They want someone who’ll follow them well and keep everything running smoothly within them.

You’ll work directly with the General Manager and the wider operations team.

This is a true collaborative team environment. Everyone chips in, no matter whose job it is. You’ll never hear “that’s not my job” here, and they want someone who brings that same team-first mindset.

It’s a construction business. You’ll be working closely with people who are straight shooters, so if you have thick skin and prefer when people are honest and direct with you, you’ll thrive here. You’ll also need a good sense of humour and the ability to stay calm when things get busy!

The details

Full-time, Monday to Friday, 8am to 4:30pm

100% on site in Heathcote, in the Sutherland Shire on the edge of the Royal National Park

Carpark King is a construction company specialising in car park construction and maintenance. For more than 17 years, they’ve been delivering projects across NSW and the ACT, from shopping centres and airports to major building sites, working alongside some of the biggest builders in the country. They’re a growing business with a tight-knit, down-to-earth team that genuinely backs each other.