Project Coordinator

New Plumbing Solutions; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

New Plumbing Solutions (NPS) is seeking a proactive Project Coordinator to join our Metering team at the Northmead Head Office. You’ll oversee the end-to-end job lifecycle from creation to invoicing, coordinating field resources and ensuring timely completion while maintaining strong client relations.

You’ll work closely with schedulers, operations leaders and our field teams to keep operations running smoothly, manage competing priorities and deliver reliable service.

Qualifications

• 2–3 years in project coordination, invoicing or admin.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Customer invoicing and accounts experience would be highly regarded.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage end-to-end job lifecycle from creation through to field completion and invoicing.
• Coordinate sub-contractor incentives and provide timely weekly reporting to the Operations Manager.
• Work with schedulers and operational leaders to allocate field resources and manage capacity.
• Coordinate daily metering workloads, ensuring tasks are allocated, monitored and completed on time.
• Act as a key contact for clients, field teams and internal stakeholders.
• Coordinate urgent and escalated jobs, troubleshoot issues and keep stakeholders informed.
• Liaise with warehouse teams and suppliers to ensure materials and resources are available.

Skills

Project coordination

Invoicing

Administration

Stakeholder management

MS Office

Tools

MS Excel

MS Office

Job description

At New Plumbing Solutions (NPS), we're not your average plumbing company!

We're a fast-growing Australian business delivering innovative plumbing, water infrastructure and metering solutions across Victoria, New South Wales and Queensland.

Our people are at the heart of everything we do, and we're passionate about creating opportunities together. With a strong focus on teamwork, continuous improvement and doing things differently, we're building a business where our people can grow, develop and make a real impact.

About the Opportunity

We're looking for an organised, proactive and solutions-focusedProject Coordinatorto join our Metering team.

Based at our Northmead Head Office and reporting to the Operations Manager, you'll play a key role in keeping our metering operations running smoothly, coordinating work from initial allocation through to completion and invoicing.

This is a varied, fast-paced role where no two days are the same! You'll work closely with our field teams, schedulers, operational leaders and clients to ensure work is delivered efficiently, customer expectations are met and our teams have what they need to succeed.

If you enjoy juggling competing priorities, solving problems and working with a range of stakeholders, we'd love to hear from you!

What You'll Be Doing

• Managing the end-to-end job lifecycle, from job creation through to field completion, customer acceptance and invoicing.
• Calculating and coordinating sub-contractor incentives and ensuring timely weekly reporting to Operations Manager.
• Working closely with schedulers and operational leaders to coordinate field resources, workloads and workforce capacity.
• Coordinating daily metering workloads, ensuring jobs are allocated, monitored and completed within agreed timeframes.
• Acting as a key point of contact for clients, customers, field teams and internal stakeholders.
• Coordinating urgent and escalated jobs, troubleshooting issues and keeping stakeholders informed.
• Liaising with warehouse teams and suppliers to ensure materials, equipment and resources are available when needed.
• Preparing operational reports, maintaining accurate job records and providing insights into performance.

About You

You're someone who thrives in a busy operational environment, enjoys taking ownership and knows how to keep things moving.

You'll bring:

• At least 2–3 years' experience in project coordination, invoicing, administration or a similar operational role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Customer invoicing and accounts experience would be highly regarded.
• Excellent communication and stakeholder management skills, with a customer-focused approach.
• Experience working with operational systems, maintaining accurate records and preparing reports.
• Confidence using Microsoft Office, particularly Excel, and the ability to pick up new systems quickly.
• A proactive approach to problem-solving, with strong attention to detail and follow-through.

Experience in utilities, metering, field services, construction or infrastructure is highly valued but not essential.

Why Join NPS?

At NPS, we're proud of the culture we've built and the opportunities we create for our people.

WhyJoinUs?

• Be part of a growing business– Join a progressive Australian company with exciting opportunities ahead.
• Make an impact– Play an important role in supporting operational performance and customer outcomes.
• Work with a great team– Be part of a collaborative, supportive environment where people genuinely look out for one another.
• Grow your career– Gain exposure to operational delivery, reporting, workforce coordination and continuous improvement.Clear career pathways.
• Be yourself– Our values of Progressive, Responsive, Play as a Team and We Give a Sh*t aren't just words on a wall. They're how we work every day.

Ready to Join the Team?

If you're a natural organiser, enjoy working with people and love finding solutions, we'd love to hear from you!

At NPS, we value diversity and inclusion and encourage applications from people of all backgrounds and experiences.