Project Coordinator

Professional Search Group; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

Professional Search Group in Perth is seeking an experienced Project Coordinator to provide effective coordination and administrative support across projects within a highly governed environment. The role is on-site and based in Perth, requiring strong communication and organisational skills and experience in governance forums.

The successful candidate will facilitate meetings, prepare agendas and minutes, and maintain accurate documentation and action registers.

Qualifications

• Demonstrated experience coordinating projects within a governed environment.
• Experience facilitating meetings and governance forums.
• Experience documenting minutes and action registers.
• Strong knowledge of PRINCE2 project management methodology.
• Excellent written and verbal communication with stakeholders at all levels.
• Excellent organisational skills and attention to detail.

Responsibilities

• Coordinate and facilitate project meetings, steering committees and governance forums.
• Prepare meeting agendas, distribute relevant documentation and ensure meetings are effectively organised.
• Record, prepare and distribute accurate meeting minutes, decisions and action registers.
• Monitor and follow up on outstanding actions to ensure timely completion.
• Provide project coordination and administrative support to Project Managers and wider project teams.
• Maintain project documentation, registers, reporting and governance records in line with established processes.
• Assist with project reporting, status updates, risks, issues and dependency tracking.

Skills

Project coordination

Meeting facilitation

Minutes & actions

PRINCE2 knowledge

Stakeholder communication

Organisational skills

Prioritisation

Job description

Professional Search Group (PSG) are seeking an experienced and organised Project Coordinator, PERTH BASED to provide effective coordination and administrative support across projects within a highly governed environment.

The successful candidate will have strong communication and organisational skills, experience facilitating meetings and governance forums, and a good working knowledge of the PRINCE2 project management methodology. They will play a key role in supporting project governance, ensuring accurate documentation, tracking actions and maintaining effective communication across stakeholders.

* Please note this an on-site role at first, 5 days per week, Located In Perth *

Key Responsibilities

• Coordinate and facilitate project meetings, steering committees and governance forums.
• Prepare meeting agendas, distribute relevant documentation and ensure meetings are effectively organised.
• Record, prepare and distribute accurate meeting minutes, decisions and action registers.
• Monitor and follow up on outstanding actions to ensure timely completion.
• Provide project coordination and administrative support to Project Managers and wider project teams.
• Maintain project documentation, registers, reporting and governance records in line with established processes.
• Support project governance frameworks, ensuring compliance with organisational policies and procedures.
• Assist with project reporting, status updates, risks, issues and dependency tracking.
• Liaise with key stakeholders to ensure clear communication and the timely flow of project information.

Essential Experience and Skills

• Demonstrated experience working as a Project Coordinator within a complex or highly governed project environment.
• Proven ability to facilitate meetings, committees and formal governance forums.
• Experience preparing and distributing meeting minutes, recording decisions and managing action registers.
• Good working knowledge of PRINCE2 project management methodology.
• Strong written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities, coordinate multiple activities and meet deadlines.
• Experience maintaining project documentation and supporting governance and reporting requirements.