Pmo Analyst

Professional Search Group; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Professional Search Group (PSG) is seeking experienced PMO Analysts to join a significant government transformation program delivering new technology capabilities across Western Australia.

You will support planning, scheduling, performance and project controls, collaborating with project managers and governance forums to strengthen planning discipline and reporting quality. The role emphasizes data accuracy, insightful analysis, and continuous improvement in PMO processes.

Qualifications

• Experience as PMO Analyst, Project Analyst, Project Scheduler or similar.
• Strong analytical skills to interpret project data and identify trends.
• Experience maintaining schedules, dashboards, registers or PMO artefacts.
• Excellent attention to detail and reliable information.
• Strong written and verbal communication for stakeholders.

Responsibilities

• Support development and maintenance of integrated program and project schedules.
• Validate schedule updates, milestones, dependencies and changes.
• Assist baseline management, forecasting, look-ahead planning and milestone tracking.
• Prepare dashboards, status reports, performance reports and governance packs.
• Translate complex delivery information into concise insights for senior leaders.
• Collaborate with PMO stakeholders to improve reporting quality.

Skills

Analytical skills

Scheduling experience

Reporting dashboards

Stakeholder communication

Attention to detail

Tools

Dashboards

Job description

Job Description

Professional Search Group (PSG) are seeking experienced PMO Analysts to join a significant government transformation program delivering new technology capabilities across Western Australia.

Planning & Scheduling

• Support the development and maintenance of integrated program and project schedules.


• Validate schedule updates, milestones, assumptions, dependencies and approved changes.


• Assist with baseline management, forecasting, look-ahead planning and milestone tracking.


• Identify scheduling risks, constraints and potential delivery impacts, escalating issues where required.


• Support impact assessments, recovery planning and the development of actions to address emerging delivery challenges.

Performance & Reporting

• Prepare accurate and timely dashboards, status reports, performance reports and governance packs.


• Analyse project and program data to identify progress, variances, trends and emerging risks.


• Coordinate reporting cycles and validate information received from multiple stakeholders.


• Translate complex delivery information into clear, concise insights for senior leaders and governance forums.


• Support benefits reporting, delivery performance assessments and continuous improvement initiatives.


• Identify opportunities to improve data quality, streamline reporting processes and automate recurring activities.

Project Controls

• Maintain project and program registers, including risks, actions, issues, decisions, assumptions, dependencies and changes.


• Track actions, approvals, mitigations and closure evidence to ensure accountability and transparency.


• Support risk and issue reviews, change control, impact assessments and assurance activities.


• Assist with the reconciliation of financial, resource, procurement and vendor information.


• Monitor commitments, resource capacity and delivery risks to support effective program oversight.


• Maintain accurate records and supporting documentation to ensure governance requirements are met.

Across all areas, you will collaborate with project managers, delivery teams and PMO stakeholders to strengthen planning discipline, improve reporting quality and support consistent project management practices.

About you

You are a proactive and analytical PMO professional who enjoys working with complex information, engaging with stakeholders and helping delivery teams achieve their objectives.

To be successful, you will ideally have:

• Previous experience in a PMO Analyst, Project Analyst, Project Controls Analyst, Project Scheduler or similar role.


• Strong analytical skills and the ability to interpret project data, identify trends and investigate discrepancies.


• Experience maintaining project schedules, reporting dashboards, project registers or other PMO artefacts.


• Excellent attention to detail and a commitment to accurate, reliable and auditable information.


• Strong written and verbal communication skills, with the ability to present information clearly to a range of stakeholders.


• Effective organisational skills and the ability to manage competing priorities and deadlines.


• Confidence working collaboratively across multidisciplinary teams and following up outstanding actions and deliverables.


• A continuous improvement mindset, with an interest in enhancing PMO processes, reporting and governance practices.