Project Coordinator

Data#3; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Data#3 seeks an experienced Project Coordinator to support a Senior Program Manager across three concurrent initiatives spanning OT upgrades, data transformation and AI. You will contribute to governance, planning, reporting and stakeholder coordination, ensuring alignment with standards and compliance across a diverse technology portfolio.

Key responsibilities include developing project plans, budgets, accruals and invoicing in SAP, managing risks and dependencies, and preparing board

Qualifications

• Experience in project coordination, program support, PMO or project administration within a complex organisation.
• Experience in energy, electricity, utilities or power infrastructure sector is highly regarded.
• SAP experience with purchase requisitions, contract requests, invoice processing and monthly accruals; ability to learn quickly.
• Understanding of Artificial Intelligence (AI), including generative AI, ML, and related technologies, with interest in AI project delivery.
• Exposure to Operational Technology (OT), power monitoring systems, cybersecurity standards or critical infrastructure projects is advantageous.
• Understanding of data transformation, ETL processes, data integration or enterprise data platforms will be beneficial.

Responsibilities

• Develop and maintain project plans, schedules and milestone documentation.
• Coordinate governance activities and ensure deliverables meet standards.
• Maintain schedules, resources, forecasts, baselines and cross-project dependencies.
• Support budgeting, financial reporting, accruals, invoice processing and requisitions using SAP.
• Track risks, issues, decisions and dependencies; follow up on actions.
• Prepare project board papers, presentations and minutes.
• Coordinate onboarding, stakeholder meetings and key project events.
• Monitor resource reporting, timesheets and cost codes.

Skills

Project coordination

PMO support

Stakeholder coordination

SAP experience

AI understanding

OT / critical infrastructure

Data transformation

Job description

We are seeking an experienced Project Coordinator to support a Senior Program Manager across three concurrent projects with our client.

The projects span Operational Technology (OT) upgrades, enterprise data transformation and Artificial Intelligence (AI), offering an opportunity to contribute to a diverse portfolio of technology initiatives.

This role will play a key part in project governance, planning, reporting, financial administration and stakeholder coordination, ensuring project activities and deliverables align with organisational standards, governance frameworks and compliance requirements.

Key responsibilities

• Develop and maintain project plans, schedules, milestone documentation, status reports and project closure documentation.
• Coordinate project governance activities, ensuring documentation, approvals and deliverables meet established standards.
• Maintain project schedules, resource allocations, forecasts, baselines and cross-project dependencies.
• Support project budgeting, financial reporting, monthly accruals, invoice processing and purchase requisitions using SAP and portfolio management systems.
• Track project risks, issues, assumptions, decisions and dependencies, and follow up on outstanding actions.
• Prepare Project Board papers, presentations, meeting minutes and action registers.
• Coordinate project onboarding, stakeholder meetings, workshops and key project events.
• Monitor resource reporting, timesheets, cost codes and statement-of-work utilisation.

Skills and experience

• Demonstrated experience in project coordination, program support, PMO or project administration within a complex organisation.
• Experience in the energy, electricity, utilities or power infrastructure sector will be highly regarded.
• SAP experience, particularly with purchase requisitions, contract requests, invoice processing, financial administration and monthly accruals, or the ability to learn quickly.
• Understanding of Artificial Intelligence (AI), including generative AI, machine learning and related technologies, with an interest in supporting AI project delivery and governance.
• Exposure to Operational Technology (OT), power monitoring systems, cybersecurity standards or critical infrastructure projects will be advantageous.
• Understanding of data transformation, ETL processes, data integration or enterprise data platforms will be beneficial.