Project Coordinator

Data#3; City of Brisbane; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Data#3 is seeking a Project Coordinator to support an IT Separation Project within a mining environment. You will assist the Project Manager and Scheduler to plan, track and coordinate activities across multiple IT workstreams.

Key responsibilities include maintaining schedules, managing actions and dependencies, and preparing governance packs. Hybrid role based in Brisbane CBD; 6-month initial contract with potential extensions.

Qualifications

• Experience in a Project Coordinator or Project Support role, preferably IT.
• Strong organisational skills and ability to manage multiple priorities.
• Experience with project schedules, actions, risks, issues and dependencies.
• Strong communication and stakeholder management skills.
• Excellent attention to detail and follow-through.
• Proficiency with Microsoft Office (Excel, PowerPoint, Outlook, Teams).
• Experience with scheduling tools such as Microsoft Project or Primavera P6 is desirable.
• Mining/resources or large-scale transformation project experience is desirable.

Responsibilities

• Coordinate day-to-day project activities across IT workstreams.
• Maintain project schedules, milestones, dependencies and key deliverables with the Project Scheduler.
• Coordinate project meetings, workshops and governance forums, including agendas, minutes and actions.
• Track actions, risks, issues, dependencies and deliverables with owners and due dates.
• Follow up outstanding actions and schedule updates with leads.
• Assist in preparing weekly and monthly project status reports and governance packs.
• Maintain project documentation, registers, trackers and dashboards.
• Identify delays or issues and escalate to the Project Manager and Scheduler.
• Coordinate activities between IT, business stakeholders and external vendors.
• Support transition, cutover and operational readiness activities for IT separation.

Skills

Organisational skills

Communication

Stakeholder management

Attention to detail

Multitasking

Office suite

Tools

Microsoft Project

Primavera P6

Job description

• 6 month initial contract with possible extensions
• Hybrid role based in Brisbane CBD

We are seeking a Project Coordinator to provide coordination and project support across an IT Separation Project within a mining environment. Working closely with the Project Manager and Project Scheduler, the role will support the planning, tracking and coordination of project activities, milestones, dependencies, actions and deliverables across multiple IT workstreams.

Key Responsibilities

• Coordinate day-to-day project activities across IT workstreams.
• Work closely with the Project Scheduler to maintain project schedules, milestones, dependencies and key deliverables.
• Coordinate project meetings, workshops and governance forums, including agendas, minutes and actions.
• Track project actions, risks, issues, dependencies and deliverables, ensuring owners and due dates are maintained.
• Follow up outstanding actions and schedule updates with project and workstream leads.
• Support the preparation of weekly and monthly project status reports and governance packs.
• Maintain project documentation, registers, trackers and reporting dashboards.
• Identify potential delays, dependencies or issues and escalate them to the Project Manager and Scheduler.
• Coordinate activities between IT teams, business stakeholders and external vendors.
• Support transition, cutover and operational readiness activities associated with the IT separation.

Key Skills & Experience

• Experience in a Project Coordinator or Project Support role, preferably within IT.
• Strong organisational skills and ability to manage multiple priorities.
• Experience working with project schedules, actions, risks, issues and dependencies.
• Strong communication and stakeholder management skills.
• Excellent attention to detail and follow-through.
• Proficiency with Microsoft Office, particularly Excel, PowerPoint, Outlook and Teams.
• Experience with project scheduling tools such as Microsoft Project, Primavera P6 or similar is desirable.
• Mining, resources or large-scale transformation project experience is desirable.

Interested candidates that meet the required skillset of the role are encouraged to apply via the link with an updated resume. Reference ANFE 114481