Project Coordinator

Unified Energy Services; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Unified Energy Services, an Australian energy services company, is seeking a Project Coordinator to provide high-quality coordination and administrative support to the Key Projects Delivery team. You will ensure projects are delivered efficiently, accurately and on time.

You will help with project planning, reporting and cross-functional collaboration across internal teams, suppliers, customers and stakeholders.

Qualifications

• 2+ years of experience in project coordination, administration or similar role.
• Experience supporting projects or process improvements in a fast-paced environment.
• Experience coordinating multiple tasks, stakeholders and deadlines.
• Experience preparing project documentation, reports, schedules and meeting records.
• Strong organisational and time management skills and attention to detail.
• Excellent written and verbal communication and stakeholder management skills.

Responsibilities

• Manage smaller projects across the project life cycle under the guidance of the Senior Project Manager.
• Support Project Manager(s) in the KPD team to deliver key projects from initiation to closure.
• Maintain accurate project documentation, schedules, registers, records and reporting requirements.
• Assist with project planning, milestone tracking, task allocation and monitoring of deliverables.
• Liaise with internal teams, customers, suppliers and stakeholders to facilitate communication and outcomes.
• Prepare project status updates, reports and management information for review.
• Maintain progress and issue registers, follow up outstanding items and escalation risks or issues where appropriate.
• Assist with identifying project risks, monitoring controls and ensuring activities align with policies and requirements.
• Maintain accurate project information across systems including Excel, SharePoint, Planner/Project and Teams.

Skills

Project coordination

Stakeholder management

Time management

Written and verbal communication

Microsoft Office proficiency

Cross-team collaboration

Tools

Excel

SharePoint

PowerPoint

Microsoft Planner/Project

Microsoft Teams

Job description

Unified Energy is an established Australian energy services company delivering innovative solutions across energy efficiency, lighting, electrical infrastructure and project delivery. With a strong focus on collaboration, quality and customer outcomes, UES offers employees the opportunity to work on meaningful projects, develop their skills and contribute to Australia’s transition towards a more sustainable future.

About the role

The Project Coordinator provides high-quality coordination and administrative support to the wider Key Projects Delivery team to ensure projects are delivered efficiently, accurately and within agreed timeframes. The role requires effective project planning, implementation and reporting while coordinating activities across internal teams, suppliers, customers and key stakeholders.

Key responsibilities

Manage smaller projects across the project life cycle under the guidance of the Senior Project Manager

Support Project Manager(s) in the KPD team to deliver key projects across the entire project life cycle from initiation to closure

Maintain accurate and up-to-date project documentation, schedules, registers, records and reporting requirements

Assist with project planning, milestone tracking, task allocation and monitoring of key deliverables

Liaise with internal teams, customers, suppliers and other stakeholders to facilitate effective communication and project outcomes

Prepare project status updates, reports, presentations and other management information as required

Maintain progress and issue registers, follow up outstanding items and escape… sorry, correct: Maintain progress and issue registers, follow up outstanding items and escape… wait keep the full sentence: "Maintain progress and issue registers, follow up outstanding items and escalation risks or issues where appropriate"

Assist with identifying project risks, monitoring controls and ensuring project activities align with relevant processes, policies and requirements

Maintain accurate project information across relevant systems and Microsoft applications, including Excel, SharePoint, Microsoft Planner/Project and Teams

About you

2+ years' experience in project coordination, project administration or a similar coordination/support role

Experience supporting projects, business operations or process improvements in a fast-paced environment

Experience coordinating multiple tasks, stakeholders and deadlines

Experience preparing project documentation, reports, schedules and meeting records

Strong organisational and time management skills, with excellent attention to detail

Strong written and verbal communication and stakeholder management skills

Proven ability to manage competing priorities and meet deadlines

Strong analytical, problem-solving and follow-up skills

Proficient in Microsoft Office, particularly Excel, PowerPoint, SharePoint, Microsoft Planner & Project and Microsoft Teams

Ability to work independently and collaboratively within a project team

If you’re looking to build your career while contributing to projects that make a meaningful difference, we’d love to hear from you.