Project Coordinator

Harnest; City of Boroondara; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Meaningful social impact projects

Collaborative project-delivery team

Development opportunities

Diverse project pipeline

Job summary

Harnest, part of the Mazzei Group, is seeking a capable Project Coordinator to support our construction delivery from pre-construction through completion across Victoria. You will work with the Project Manager and broader team to coordinate activities, maintain documentation and keep stakeholders aligned throughout the project lifecycle.

You'll bring experience in project coordination or contract administration within construction, strong organisation, and proactive, solutions-focused

Qualifications

• Experience in project coordination, contract administration or a similar role within construction.
• Exposure to commercial, residential or medium-density construction projects.
• Qualification in Construction Management, Engineering or Architecture preferred.
• Strong organisation and document-control skills.
• Clear and confident communication.

Responsibilities

• Support the Project Manager across the planning and delivery of projects.
• Coordinate project documentation, registers, reporting and approvals.
• Assist with procurement, quotes, purchase orders and subcontractor engagement.
• Track project milestones, variations, claims and extensions of time.
• Coordinate consultants, contractors, authorities and internal stakeholders.
• Prepare meeting agendas, minutes and follow-up actions.
• Support quality assurance, compliance and handover documentation.
• Help maintain strong communication between site and office-based teams.

Skills

Project coordination

Contract administration

Construction

Organisational skills

Communication

Prioritisation

MS Office

Construction PM software

Education

Construction Management

Engineering

Architecture

Tools

Microsoft Office

PM software

Job description

About Harnest

As part of the Mazzei Group, Harnest delivers social and affordable housing, Specialist Disability Accommodation and community-focused developments across Victoria, South Australia and New South Wales.

Our projects range from single dwellings through to larger multi-unit and community-focused developments, creating safe, comfortable homes where people can thrive.

About The Role

We’re looking for a capable and motivated Project Coordinator to support the successful delivery of our construction projects from pre-construction through to completion.

Working closely with the Project Manager, Contract Administrator and broader construction team, you’ll help coordinate project activities, maintain accurate documentation and keep key stakeholders aligned throughout the delivery process.

This is an excellent opportunity for someone with experience in project coordination, contract administration or a similar construction role who is ready to broaden their exposure and take greater ownership across the full project lifecycle.

Key Responsibilities

• Support the Project Manager across the planning and delivery of projects
• Coordinate project documentation, registers, reporting and approvals
• Assist with procurement, quotes, purchase orders and subcontractor engagement
• Track project milestones, variations, claims and extensions of time
• Coordinate consultants, contractors, authorities and internal stakeholders
• Prepare meeting agendas, minutes and follow-up actions
• Support quality assurance, compliance and handover documentation
• Help maintain strong communication between site and office-based teams

You’ll bring:

• Experience in project coordination, contract administration or a similar role within construction
• Exposure to commercial, residential or medium-density construction projects
• A relevant qualification in Construction Management, Engineering, Architecture or a related discipline - preferred but not essential
• Strong organisation and document-control skills
• Clear and confident communication
• The ability to manage competing priorities and follow tasks through
• A proactive, solutions-focused approach
• Familiarity with Microsoft Office and construction project-management systems

Why Join Harnest?

• Gain exposure across the full construction lifecycle
• Work on meaningful projects with a genuine social impact
• Join a collaborative and supportive project-delivery team
• Build your experience across a diverse and growing project pipeline
• Be part of an established construction group with opportunities for development

If you’re looking to build your career while contributing to projects that make a meaningful difference, we’d love to hear from you.