Project Coordinator

Mazzei Group; City of Boroondara; On-site; AUD 70,000 - 110,000; Full time

Job summary

Harnest, part of the Mazzei Group, is seeking a capable Project Coordinator to support the delivery of construction projects from pre-construction through to completion across Victoria, SA and NSW. You will work closely with the Project Manager and broader construction team to coordinate activities, maintain documentation and keep stakeholders aligned.

This role suits someone with experience in project coordination, contract administration or a similar construction role who seeks broader

Qualifications

• Experience in project coordination, contract administration or a similar construction role.
• Exposure to commercial, residential or medium-density construction projects is desirable.
• A relevant qualification in Construction Management, Engineering, Architecture or related discipline is preferred but not essential.

Responsibilities

• Support the Project Manager across planning and delivery of projects.
• Coordinate project documentation, registers, reporting and approvals.
• Assist with procurement, quotes, purchase orders and subcontractor engagement.
• Track project milestones, variations, claims and extensions of time.
• Coordinate consultants, contractors, authorities and internal stakeholders.
• Prepare meeting agendas, minutes and follow-up actions.
• Support quality assurance, compliance and handover documentation.
• Help maintain strong communication between site and office-based teams.

Skills

Project coordination

Contract administration

Construction industry experience

Documentation management

Communication skills

Education

Construction Management / Engineering / Architecture qualification

Tools

Microsoft Office

Construction project-management systems

Job description

About Harnest

As part of the Mazzei Group, Harnest delivers social and affordable housing, Specialist Disability Accommodation and community-focused developments across Victoria, South Australia and New South Wales.

Our projects range from single dwellings through to larger multi-unit and community-focused developments, creating safe, comfortable homes where people can thrive.

About the Role

We’re looking for a capable and motivated Project Coordinator to support the successful delivery of our construction projects from pre-construction through to completion.

Working closely with the Project Manager, Contract Administrator and broader construction team, you’ll help coordinate project activities, maintain accurate documentation and keep key stakeholders aligned throughout the delivery process.

This is an excellent opportunity for someone with experience in project coordination, contract administration or a similar construction role who is ready to broaden their exposure and take greater ownership across the full project lifecycle.

Key Responsibilities

• Support the Project Manager across the planning and delivery of projects

• Coordinate project documentation, registers, reporting and approvals

• Assist with procurement, quotes, purchase orders and subcontractor engagement

• Track project milestones, variations, claims and extensions of time

• Coordinate consultants, contractors, authorities and internal stakeholders

• Prepare meeting agendas, minutes and follow-up actions

• Support quality assurance, compliance and handover documentation

• Help maintain strong communication between site and office-based teams

About You

You’ll bring:

• Experience in project coordination, contract administration or a similar role within construction

• Exposure to commercial, residential or medium-density construction projects

• A relevant qualification in Construction Management, Engineering, Architecture or a related discipline - preferred but not essential

• Strong organisation and document-control skills

• Clear and confident communication

• The ability to manage competing priorities and follow tasks through

• A proactive, solutions-focused approach

• Familiarity with Microsoft Office and construction project-management systems

Why Join Harnest?

• Gain exposure across the full construction lifecycle

• Work on meaningful projects with a genuine social impact

• Join a collaborative and supportive project-delivery team

• Build your experience across a diverse and growing project pipeline

• Be part of an established construction group with opportunities for development

If you’re looking to build your career while contributing to projects that make a meaningful difference, we’d love to hear from you.