Project Coordinator

Cleared ICT; Canberra; On-site; AUD 85,000 - 110,000; Full time

Job summary

Cleared ICT is seeking a Project Coordinator in Canberra to support governance, reporting and delivery coordination for Defence and government projects.

You will manage project information, dashboards and SharePoint structures, while collaborating with project managers and technical leads to ensure accurate, accessible data and timely decision-making.

Qualifications

• PMO support or project administration experience in complex environments.
• Strong SharePoint and Microsoft 365 experience, including Power Automate, Power Apps, Lists, Teams and advanced Excel.
• Experience developing dashboards, reporting packs and data visualisations using Power BI or similar tools.
• Solid understanding of PMO controls, project governance, risk and issue management, document control and knowledge management.
• Strong organisational and communication skills, with the ability to work independently and coordinate across technical and non-technical stakeholders.
• Experience supporting Defence, Federal Government, ICT or systems integration projects is highly regarded.
• Exposure to Agile, Waterfall or hybrid delivery methodologies.

Responsibilities

• Coordinate project meetings, actions, risks, issues, decisions, registers, reporting and document control.
• Support tender responses, project governance activities and recruitment processes with project leadership.
• Work closely with Project Managers, technical leads and stakeholders to understand reporting requirements and improve project information management.
• Manage and maintain SharePoint sites, document libraries, permissions, metadata and project information structures.
• Create and maintain Power BI dashboards, reporting outputs and supporting data sources to provide clear project insights.
• Improve workflows, approvals, notifications and reporting through Microsoft 365 tools, while maintaining data integrity.
• Maintain project governance documentation and identify opportunities to improve efficiency through SharePoint, automation and enhanced reporting.
• Support the broader project team with coordination, administration and delivery activities as required.

Skills

PMO support

Governance

Risk & issue management

Stakeholder coordination

Communication

Tools

SharePoint

Power BI

Power Automate

Microsoft Lists

Teams

Excel (Advanced)

Job description

About the Organisation

The organisation provides tailored and commercial software solutions across Defence, Intelligence and Government environments. It also develops innovative capabilities supporting the modernisation of complex technology and enterprise environments across both traditional and emerging operational settings.

The Opportunity

As a Project Coordinator, you will provide hands‑on support across project governance, reporting, administration and delivery coordination. You'll play an important role in ensuring project information is accurate, accessible and well managed, helping project teams and leadership make informed decisions and maintain effective delivery.

This is a 12‑month maximum‑term contract, with potential opportunities for extension.

Key Responsibilities

• Coordinate project meetings, actions, risks, issues, decisions, registers, reporting and document control.
• Support tender responses, project governance activities and recruitment processes in collaboration with project leadership.
• Work closely with Project Managers, technical leads and key stakeholders to understand reporting requirements and improve project information management.
• Manage and maintain SharePoint sites, document libraries, permissions, metadata and project information structures.
• Create and maintain Power BI dashboards, reporting outputs and supporting data sources to provide clear project insights.
• Improve workflows, approvals, notifications and reporting through Microsoft 365 tools, while maintaining the integrity and accuracy of project data.
• Maintain project governance documentation and identify opportunities to improve efficiency through SharePoint, automation and enhanced reporting.
• Support the broader project team with coordination, administration and delivery activities as required.

About You

We're looking for someone with:

• Experience in project coordination, PMO support, project administration or delivery support within complex environments.
• Strong experience with SharePoint and Microsoft 365, including Power Automate, Power Apps, Microsoft Lists, Teams and advanced Excel.
• Experience developing dashboards, reporting packs and data visualisations using Power BI or similar reporting tools.
• A solid understanding of PMO controls, project governance, risk and issue management, document control and knowledge management.
• Strong organisational and communication skills, with the ability to work independently and coordinate effectively across technical and non‑technical stakeholders.
• Experience supporting Defence, Federal Government, ICT or systems integration projects would be highly regarded.
• Exposure to Agile, Waterfall or hybrid delivery methodologies.

Security Requirements

This role requires the successful applicant to be an Australian Citizen and hold an active TSPV security clearance, with the ability to successfully obtain DISA approval.

If you're looking for an opportunity to contribute to complex and meaningful projects within a highly secure environment, we'd be keen to hear from you. We value diverse experience and are interested in the capability and potential you can bring to the team.

We are committed to fostering a diverse and inclusive workplace where all employees and job applicants are treated with respect and dignity. Therefore, we strongly encourage veterans and individuals with Defence experience to apply. The same applies to candidates who are of an indigenous origin.