Project Coordinator

Power Electronics; Brisbane; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

EAP

Parking at door

Team events

Diversity & inclusion emphasis

Job summary

Power Electronics Australia is seeking a Project Coordinator to support Project Managers across a diverse portfolio of renewable energy projects nationwide. Based at our Eagle Farm head office, you will help maintain schedules, process documentation, and coordinate logistics to ensure timely project delivery.

You will manage timesheets, cost tracking, and reporting, while coordinating inductions, site access, and material logistics.

Qualifications

• Certificate IV in Business Administration, Project Management or a related discipline (desirable).
• 2 years’ experience in project administration or project coordination or similar.
• Experience supporting concurrent projects with a site-based or field workforce.
• Experience approving schedules in timesheets and payroll inputs.
• Ability to track project costs against budget.
• Advanced Microsoft 365 products experience, MS Project, (SAP preferred only).
• Strong written communication, a methodical approach and the ability to manage deadlines.
• Full working rights in Australia are required for this role.

Responsibilities

• Maintain project schedules, trackers and registers, including milestones, deliverables, variations, RFIs, risks and issues.
• Collect progress updates from site teams and forecast milestone dates.
• Manage project document control in SharePoint, including version control and close-out docs.
• Draft weekly and monthly project status reports, meeting minutes and routine customer correspondence.
• Maintain the technician resource plan and site roster, coordinate inductions, site access and permits.
• Liaise with Warehouse & Logistics on delivery of materials, spares and tools to site.
• Review technician timesheets and reconcile allowances before payroll cut-off.
• Raise purchase requisitions and track project costs in SAP against budget.
• Prepare supporting documentation for project invoicing for Finance.

Skills

Project coordination

MS Project

Microsoft 365

Budget tracking

Time management

Communication skills

Education

Certificate IV in Business Administration/Project Management

Tools

SharePoint

SAP

MS Project

Job description

Power Electronicsis a global company specialising in the installation of inverters, batteries and drives for the renewable and industrial sectors. Our inverter technology is used around the world by some of the biggest energy and resources companies, assisting them to meet their energy needs.

About the Role

This brand-new Project Coordinator role has been created in the project team due to the strong business growth of Power Electronics Australia. The Project Coordinator will support our Project Managers across a portfolio of renewable energy projects throughout Australia.

Based at our Head Office, Eagle Farm, QLD this is a great opportunity to build your project career in the renewable energy sector.

About you

From mobilisation through to handover, you will be involved in keeping schedules and timesheets, handling documentation, organising logistics, cost monitoring and reporting on deadlines.

Key Responsibilities

Maintain project schedules, trackers and registers, including tracking of milestones, deliverables, variations, RFIs, risks and issues.

Collect progress updates from site teams and keep milestone status to forecast completion dates.

Manage project document control in SharePoint, including version control, transmittals and close-out documentation.

Draft weekly and monthly project status reports, meeting minutes and routine customer correspondence.

Maintain the technician resource plan and site roster, and coordinate inductions, site access and permits.

Liaise with Warehouse & Logistics on the delivery of materials, spares and tools to site.

Review technician timesheets and reconcile allowances before payroll cut-off.

Raise purchase requisitions and track project costs in SAP against budget.

Prepare supporting documentation for project invoicing for Finance.

Key Qualifications and Skills

Certificate IV in Business Administration, Project Management or a related discipline. (desirable).

2 years’ experience in project administration or project coordination or similar.

Experience supporting concurrent projects with a site-based or field workforce.

Experience approving schedules in timesheets and payroll inputs.

Ability to track project costs against budget.

Advanced Microsoft 365 products experience, MS Project, (SAP preferred only).

Strong written communication, a methodical approach and the ability to manage competing deadlines.

Full working rights in Australia are required for this role.

The Benefits

Join an innovative company building energy efficient communities for the future.

Newly renovated office space in Eagle farm with at the door parking.

Team and people focused work culture, EAP, birthdays, social events.

We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. Power Electronics believes that diversity drives innovation and success. We encourage applications from candidates of all backgrounds and experiences.