Project Coordination Specialist

Marble Group; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Marble Group is seeking a Project Administrator to support the Sydney project team, ensuring accurate project information from start to finish.

You will work closely with Project Managers, maintain documentation and registers, assist with invoices and quotes, and help keep multiple projects on track in a fast-paced joinery and construction environment. Strong Excel skills and attention to detail are essential.

Qualifications

• 1-2 years' experience in administration or project support.
• Strong organisational skills with attention to detail.
• Advanced Excel skills.
• Excellent written and verbal communication.
• Ability to manage competing priorities and meet deadlines.
• Experience with databases and project records.
• Team player with collaborative mindset.

Responsibilities

• Provide administrative support to the Sydney project team across multiple concurrent projects.
• Assist with the coordination of projects from initial job creation through to completion.
• Enter and maintain accurate job-related information within the company's project management systems.
• Assist Project Managers with maintaining project registers, including shop drawings, lead times, variations and samples.
• Help monitor project documentation and ensure information is available when required.
• Support the preparation and submission of invoices and project quotes and assist with project-related financial administration and costing.
• Follow up outstanding information and assist with meeting project deadlines.
• Maintain a high standard of accuracy, organisation and customer service across all duties.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Problem solving

Prioritisation

Tools

Microsoft Excel

Microsoft Office

Databases

Job description

Marble Group is seeking a Project Administrator to support the Sydney project team, ensuring accurate project information from start to finish.

You will work closely with Project Managers, maintain documentation and registers, assist with invoices and quotes, and help keep multiple projects on track in a fast-paced joinery and construction environment. Strong Excel skills and attention to detail are essential.