Project Coordination & Office Administrator

BHI group pty ltd; Whittlesea; On-site; AUD 55,000 - 75,000; Full time

Job summary

BHI Group Pty Ltd, a Melbourne-based landscaping and construction company, is seeking a highly organised Office Administrator to support our growing operations from the Whittlesea location. The role combines office administration, quotation preparation, and tracking labour while coordinating projects.

As you gain experience, the role can develop to include site visits, meeting customers and assisting with on-site project coordination, emphasising accuracy, timely communication and efficient

Qualifications

• Strong organisational and time-management abilities with attention to detail.
• Professional communication with customers and tradespeople.
• Comfortable handling quotations, paperwork and numbers.
• Experience using Xero or Invoice2Go for invoicing/quotations preferred.

Responsibilities

• Prepare quotations and maintain accurate customer and project records.
• Track labour hours and assist with job costing.
• Schedule and coordinate landscaping and construction jobs and subcontractors.
• Maintain job paperwork, schedules and project information.
• Communicate with customers regarding quotations and project progress.
• Follow up on quotations and upcoming jobs.
• Assist with invoices and general office administration.
• Coordinate materials, labour and job requirements for smooth delivery.
• As needed, attend job sites and assist with on-site coordination.

Skills

Organisational skills

Communication

Time management

Attention to detail

Numerical aptitude

Independent work

Tools

Xero

Invoice2Go

Microsoft Office

Job description

BHI Group Pty Ltd, a Melbourne-based landscaping and construction company, is seeking a highly organised Office Administrator to support our growing operations from the Whittlesea location. The role combines office administration, quotation preparation, and tracking labour while coordinating projects.

As you gain experience, the role can develop to include site visits, meeting customers and assisting with on-site project coordination, emphasising accuracy, timely communication and efficient