Project Administrator

Interface Landscapes; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Interface Landscapes in Brisbane's Darra office is seeking a Project Administrator to support Estimating and Construction teams. This busy role offers hands-on exposure to tender processes, documentation, and project setup, with room to grow.

The ideal candidate is organised, eager to learn, and comfortable handling confidential information, communicating with clients and suppliers, and managing multiple tasks to meet deadlines.

Qualifications

• Strong communication and interpersonal skills; confidence communicating with staff, suppliers, subcontractors and clients.
• Good organisational skills and the ability to manage multiple tasks and priorities.
• Good time management skills and the ability to work to deadlines.
• Strong attention to detail and willingness to learn.
• Confidence using Microsoft Office and general computer applications.
• Ability to handle confidential and commercially sensitive information appropriately.
• A positive, energetic attitude and willingness to get involved and be part of the team.
• Some previous exposure to project administration, contracts administration or the construction industry would be highly regarded, but extensive experience is not essential.

Responsibilities

• Assisting Estimators during the tender process, including reviewing project documentation, obtaining and preparing tender submissions.
• Assisting with project set-up and documentation, including internal system set-up, purchase orders and contract documentation.
• Liaising with clients, Landscape Architects, suppliers and subcontractors.
• Providing general project administration support to our Project Managers and site teams.
• Helping ensure project information, documentation and changes are communicated and kept up to date.
• Preparing and submitting progress claims.
• Providing general administrative support across the Operational team as required.

Skills

Communication skills

Organization

Time management

Attention to detail

Willingness to learn

Teamwork

Tools

MS Office

Job description

Are you looking to build your career in Project Administration and take the next step in a busy, hands-on project environment?

We’re looking for a Project Administrator to join our team at our Darra office. This role would suit someone with some exposure to project, construction or contracts administration who is keen to learn, develop their skills and take on more responsibility over time.

You don’t need to know everything from day one. We’re looking for someone who is organised, switched on, willing to learn and enjoys being part of a busy team.

Interface Landscapes is a proud family-owned and operated business providing landscape solutions to architects, property developers and local councils. With almost 25 years in business delivering high-quality and award-winning projects, we are well established and highly regarded within the Queensland landscaping industry.

What we're looking for:

• Strong communication and interpersonal skills, with the confidence to communicate with staff, suppliers, subcontractors and clients
• Good organisational skills and the ability to manage multiple tasks and priorities
• Good time management skills and an ability to work to deadlines
• Strong attention to detail and willingness to learn
• Confidence using Microsoft Office and general computer applications
• Ability to handle confidential and commercially sensitive information appropriately
• A positive, energetic attitude and willingness to get involved and be part of the team
• Some previous exposure to project administration, contracts administration or the construction industry would be highly regarded, but extensive experience is not essential

What you'll be doing:

Working alongside our Estimating and Construction teams, you'll provide administration support throughout different stages of our projects. Your responsibilities will include:

• Assisting Estimators during the tender process, including reviewing project documentation, obtaining and preparing tender submissions
• Assisting with project set-up and documentation, including internal system set-up, purchase orders and contract documentation
• Liaising with clients, Landscape Architects, suppliers and subcontractors
• Providing general project administration support to our Project Managers and site teams
• Helping ensure project information, documentation and changes are communicated and kept up to date
• Preparing and submitting progress claims
• Providing general administrative support across the Operational team as required

This is a great opportunity for someone who wants to develop their career in project administration while gaining exposure to a wide variety of commercial landscape construction projects.

You’ll work alongside an experienced team who can help you learn the role, while giving you the opportunity to gradually build your knowledge, confidence and responsibilities.

Interface Landscapes is an all-inclusive employer.

To see examples of our work, check out our Website and Instagram below -

https://www.interfacelandscapes.com.au/

https://www.instagram.com/interfacelandscapes/