Graduate Project Coordinator - Invoicing & Operations

environmentjobs.com; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

BUSHY Landscapes is a multidisciplinary company working across ecological restoration and landscaping. We seek a Graduate Project Coordinator to support project administration, invoicing and day-to-day coordination of our Bush Regeneration and Horticulture teams in Sydney.

This office-based role involves close collaboration with delivery teams, the Operations Manager and Directors to ensure accurate invoicing, clear recordkeeping, and smooth coordination between field teams, clients and business

Qualifications

• Experience using Xero or a similar cloud-based accounting platform.
• Invoicing, accounts administration or bookkeeping experience desirable.
• High attention to detail and accuracy when reviewing timesheets, costs, invoices and project records.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Confidence using digital tools such as Google Sheets, Trello, WhatsApp and cloud-based systems.
• Interest in ecological restoration, environmental management or the landscape industry.
• Experience in environmental services, bush regeneration, project administration or contract administration is desirable but not essential.

Responsibilities

• Preparing, issuing and tracking client invoices through Xero.
• Reviewing timesheets, purchase orders, job records and project information to support accurate and timely invoicing.
• Maintaining accurate client, supplier and project records within Xero and other business systems.
• Assisting with accounts receivable, including monitoring outstanding invoices and following up payment documentation.
• Supporting project cost tracking and maintaining records of approved variations and additional works.
• Assisting with scheduling, team allocations and weekly project planning across our Bush Regeneration and Horticulture teams.
• Liaising with clients, including councils and private landholders, regarding invoicing, purchase orders, scheduling, reporting and project milestones.
• Preparing and collating reports, photographs, herbicide logs and compliance documentation.
• Ensuring clear recordkeeping and document management across projects.
• Supporting other general administrative and project coordination tasks as required.

Skills

Xero experience

Invoicing experience

Communication skills

Organisational skills

Attention to detail

Problem solving

Education

Graduate from business/accounting/administration/environmental science

Tools

Xero

Google Sheets

Trello

Cloud-based systems

Job description

BUSHY Landscapes is a multidisciplinary company working across ecological restoration and landscaping. We seek a Graduate Project Coordinator to support project administration, invoicing and day-to-day coordination of our Bush Regeneration and Horticulture teams in Sydney.

This office-based role involves close collaboration with delivery teams, the Operations Manager and Directors to ensure accurate invoicing, clear recordkeeping, and smooth coordination between field teams, clients and business