Project Controls & Reporting Specialist

UGL Regional Linx; North Shore; On-site; AUD 70,000 - 95,000; Full time

Job summary

UGL Regional Linx, a NSW-based subsidiary of UGL, seeks a Project Controls Officer to support the PMO with reporting, documentation, and governance tasks. The role focuses on coordinating monthly, quarterly, and annual reports, maintaining annexures, and ensuring timely submission to clients and management.

You will manage CRM records, client correspondence, and board-related safety and environmental reports while liaising with internal teams and external stakeholders to ensure governance

Qualifications

• Diploma or Certificate IV in Business Administration, Project Management or related field (Desirable).
• Experience with Microsoft Office Suite including Excel, PowerPoint; SharePoint, SAP, Power BI, and other reporting tools is desired.
• 1-2 years’ experience in a similar role.

Responsibilities

• Own and prepare monthly submissions, including monthly, quarterly, and annual reports and annexures within specified timeframes.
• Coordinate regular and ad hoc reporting per contract and internal requirements.
• Produce ad hoc reports for internal and external stakeholders.
• Develop and maintain monthly contract presentations for stakeholders.
• File and maintain documentation in SharePoint and client portals.
• Provide record management and document control support.
• Coordinate quarterly board reports including Safety and Environment reports.
• Manage CRM records and client correspondence.
• Maintain organised records and document repositories to support compliance and governance.

Skills

Excellent communication

Stakeholder management

Document control

Report coordination

Education

Diploma or Cert IV in Business Administration/Project Management

Tools

SharePoint

SAP

Power BI

Excel

PowerPoint

Job description

UGL Regional Linx, a NSW-based subsidiary of UGL, seeks a Project Controls Officer to support the PMO with reporting, documentation, and governance tasks. The role focuses on coordinating monthly, quarterly, and annual reports, maintaining annexures, and ensuring timely submission to clients and management.

You will manage CRM records, client correspondence, and board-related safety and environmental reports while liaising with internal teams and external stakeholders to ensure governance