Project Controls Officer

UGL Regional Linx; North Shore; On-site; AUD 70,000 - 95,000; Full time

Job summary

UGL Regional Linx, a NSW-based subsidiary of UGL, seeks a Project Controls Officer to support the PMO with reporting, documentation, and governance tasks. The role focuses on coordinating monthly, quarterly, and annual reports, maintaining annexures, and ensuring timely submission to clients and management.

You will manage CRM records, client correspondence, and board-related safety and environmental reports while liaising with internal teams and external stakeholders to ensure governance

Qualifications

• Diploma or Certificate IV in Business Administration, Project Management or related field (Desirable).
• Experience with Microsoft Office Suite including Excel, PowerPoint; SharePoint, SAP, Power BI, and other reporting tools is desired.
• 1-2 years’ experience in a similar role.

Responsibilities

• Own and prepare monthly submissions, including monthly, quarterly, and annual reports and annexures within specified timeframes.
• Coordinate regular and ad hoc reporting per contract and internal requirements.
• Produce ad hoc reports for internal and external stakeholders.
• Develop and maintain monthly contract presentations for stakeholders.
• File and maintain documentation in SharePoint and client portals.
• Provide record management and document control support.
• Coordinate quarterly board reports including Safety and Environment reports.
• Manage CRM records and client correspondence.
• Maintain organised records and document repositories to support compliance and governance.

Skills

Excellent communication

Stakeholder management

Document control

Report coordination

Education

Diploma or Cert IV in Business Administration/Project Management

Tools

SharePoint

SAP

Power BI

Excel

PowerPoint

Job description

Job Description - Project Controls Officer (268999)

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.

We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

UGL Regional Linx (UGLRL) is a subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 85% of our workforce based in regional NSW. We manage the CRN - Country Regional Network, ensuring safe transportation of people and goods across NSW.

Job Purpose

The Project controls Officer undertakes a range of project and business coordination, analysis, reporting, and support functions to aid the Project Controls and Planning teams in the UGLRL’s Project Management Office in ensuring the timely delivery of projects.

The key focus of this role is to manage the reporting function, provide document control support, and to coordinate with a diverse group of internal and external stakeholders to ensure the accurate preparation, management, and submission of contractual, operational, and governance reporting requirements.

The role is responsible for coordinating monthly, quarterly, and annual reports, maintaining associated annexures and presentations assisting with document control processes and records-keeping within SharePoint and client portals, and supporting compliance through the preparation of board, safety, and environmental reports. The position also ensures effective management of CRM records and client correspondence, contributing to the efficient delivery of reporting and contract administration obligations.

Strong stakeholder communication management across multiple teams and organisations ensure that reporting and governance deadlines are upheld.

Key Responsibilities

• Own and prepare monthly submissions, including the monthly, quarterly, and annual report and its associated annexures, within specified timeframes as directed by senior management
• To be the central point for coordination and production of regular and ad hoc reporting as per the contract and internal requirements
• Produce ad hoc reports as required by both the internal business and external stakeholders and customers
• Develop and maintain monthly contract presentations for stakeholders
• File and maintain documentation in SharePoint and client portals
• Provide record management and document control support
• Prepare and coordinate quarterly board reports, including the quarterly Safety and Environment reports
• Manage the filing and maintenance of CRM records and client correspondence
• Maintain organised records and document repositories to support compliance, audit, and governance requirements
• Provide general business support and coordination, including the scheduling of regular meetings
• Build strong internal and external stakeholder relationships through positive, proactive, and professional communication
• Interface with project team, partners, clients, stakeholders for management of the role in accordance with established procedures
• Provide effective, efficient and professional support to the Business Group, Region or project teams including implementing standard processes and reports
• Perform all duties in accordance with UGLRL policies, processes, systems and procedures

Qualifications

• Diploma or Certificate IV in Business Administration, Project Management or related Field (Desirable)
• Experience with the Microsoft Office Suite including Excel and Powerpoint, SharePoint, SAP, Power Bi, and other reporting mechanisms desired.
• 1-2 years’ experience and/or experience in a similar role
• Excellent written and verbal communication skills with the ability to interact with staff at all levels.
• Highly developed computer skills with intermediate knowledge of MS excel.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

REF:268999

Discipline: Project Controller

Primary Location: Australia-NSW-North Shore & Northern Beaches

Work Type: Full-time